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Salt Lake County ZAP
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Salt Lake County
ZAP

ZAP 2021 Tier II Application

CLOSED Deadline 10/28/2021

View Open Programs | Hide ZAP Tier II Funding Hide Tier II Eligibility Requirements Hide ZAP Funding Use Restrictions Hide Application Resource Library Contact Admin

ZAP Tier II Funding [hide this]

DEADLINE: Friday, May 28 2021 at 5pm. No late applications will be accepted.

The Salt Lake County Zoo, Arts and Parks (ZAP) program offers this competitive grant opportunity to nonprofit organizations that provide Salt Lake County with arts, cultural, and historical experiences.

FUNDING PURPOSE
Tier II funding should be used to build organizational capacity and enhance the County's cultural offerings to the community. The program also encourages county municipalities, metro townships, and unincorporated community councils to increase their funding of their respective local arts councils and cultural organizations within their communities.

FUNDING PRIORITIES
Tier II funds should not be your only source of funding. The board expects that organizations will also apply for funding or grants from other agencies or sources (i.e. Utah Division of Arts & Museums, foundations, corporations, businesses, individuals, etc). While a one-to-one match is not required, competitive applications are able to show matched funding. Priority consideration will be given to organizations that...

have matching cash funds;
have a strong connection to the community;
are committed to working with underserved communities;
have a substantial track record;
and can implement the described project(s) and/or operation(s).

Competitive Process: ZAP funding is competitive and being funded in previous years does not guarantee future funding. Generally not all applications will receive funding. To read the Scoring Criteria used by the Advisory Board, please see the "2021 Tier II Scoring Criteria" document in the Resources Tab.

FUNDING TIMELINE
Applications will be reviewed June-August. Funding recommendations will be submitted to the Salt Lake County Council in August/September. Applicants will be notified of board recommendations in August/September. 2021 cycle funding will be disbursed in January and May 2022.

NEW APPLICANTS
We strongly suggest first-time ZAP applicants contact ZAP staff to discuss eligibility and what to expect from the funding cycle.

ORGANIZATIONS FUNDED IN 2019
If your organization was funded in Tier II in 2019, you must also submit your 2019 evaluation in ZoomGrants by May 28 2021 in order to be considered for funding.

NEED HELP? CONTACT ZAP STAFF AT:
Jenn Waterhouse, Grant & Communications Coordinator
JWaterhouse@slco.org, 385-468-7058

Kirsten Darrington, Program Director
KDarrington@slco.org, 385-468-7057

Tier II Eligibility Requirements [hide this]

All organizations/projects must meet these basic ZAP eligibility requirements:

Must be a 501(c)3 OR a local arts/cultural agency affiliated with a municipality or township.
Only activities held within Salt Lake County may be funded
Only activities open to the public may be funded
Must be arts, cultural, or botanical in focus
Must fall within one of the established ZAP disciplines

Organizations requesting $15,000 or less can't receive more than 50% of their annual operating budget, or their most recently completed fiscal year, from ZAP funds.

If applying for over $15,000, the following additional financial documents must be submitted...

All applications requesting over $15,000 must submit a a peer review letter from your CPA firm. This letter is a review of your CPA's processes; it is not the letter from your audit. Ask your CPA for a copy of this letter.
Applications requesting $15,001-$29,999 must submit a certified financial review of operating expenses for the most recent completed fiscal year by an independent accountant.
Applications requesting $30,000-$59,999 must submit a certified financial audit of operating expenses for the most recent completed fiscal year.
Applications requesting $60,000+ must submit three consecutive years of audited financial statements.

For requests over $15,000, your required financial documentation must be submitted no later than June 25, 2021. If these documents are not submitted by end of day June 25, the application will not be considered for more than $15,000 and may be disqualified.

Please note: Tier II applicants may qualify and apply for over $15,000 once the organization has received ZAP funding (in either Tier I or Tier II) for three (3) consecutive years.

Contact ZAP staff if you have any questions about these requirements. We are here to help!

ZAP Funding Use Restrictions [hide this]

Per policy, ZAP funding cannot be used for the following:

Expenses NOT related to cultural, botanical, or zoological activities
Performances, events, and activities that take place OUTSIDE Salt Lake County
Activities not available to the general public (e.g. university or college program organized primarily for student populations)
Endowments, cash reserves, or saving account funds
Accumulated deficits or debt retirement
Capital improvements
Repairs and maintenance to real property
Public art
Lobbying Expenses
Scholarships, purchase of awards, cash, or prizes
Hiring of temporary or permanent staff in any school or school system
Non-cultural celebratory activities (no parties)
Re-granting, sub-granting, fellowships, and fiscal sponsorship
Educational institutions whose annual revenues are directly derived more than 50% from state funds
Activities that are primarily religious in purpose or promote a religious viewpoint
Magazines or newspapers
Radio or television broadcasting network or stations, or cable communications systems
Activities intended primarily for fundraising for endowments or capital campaigns
Recreational, rehabilitative or therapeutic programs
Social service programs
Fireworks
Sister-city programs
Rodeos

Application Resource Library [hide this]

Description	File Name	Date Uploaded	File Type
2021 Tier II Scoring Criteria	2021TierIIScoringCriteria.pdf	3/19/2021 3:22:04 PM	PDF
ZAP Discipline Definitions	LINK	3/19/2021 3:22:28 PM	LINK
Resource: Utah Entity Number/Business ID Search	LINK	3/19/2021 3:22:41 PM	LINK
Capacity Building Resources	LINK	3/19/2021 3:23:17 PM	LINK
Tips and Tricks for Using ZoomGrants	TechnicalTipsandTricksforUsingZoomGrants3.pdf	3/19/2021 3:23:36 PM	PDF
OPTIONAL: Additional Data Worksheet (for info compiling only; CANNOT BE SUBMITTED, you must use the Smartsheet!)	ZAP2021TierIIAdditionalDataWorksheet.docx	4/15/2021 9:37:28 AM	DOCX
Salt Lake County Council District Map	LINK	5/27/2021 3:27:36 PM	LINK

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Application Completion [hide this]
By entering your initials here you certify this submission truthfully and accurately represents your application and is hereby submitted for review. Submission of this application does not, in any way, guarantee that your application will yield a favorable result. Submission of this application also indicates your agreement to the terms of using ZoomGrants™. I also certify that... The submitted information is true and correct and that I have the authority to bind the applying organization. The Governing Board of the organization represented in this application is aware of and approves of the contents of this application. The information provided and the images submitted may be used to highlight my organization on the Zoo, Arts and Parks website and other media outlets. I understand that ZAP applications, once submitted, become a public document and may be requested by an individual through use of Salt Lake County's GRAMA request form. Should this occur, ZAP staff will notify your organization that a request has been made. Please note: Applicant board member contact information is protected and not considered public information.	Some fields are still empty... Initials
You must first create a new account or login to an existing account to save changes.

Summary Eligibility Check Application Questions Budget Documents Activity Log

Summary

(answers are saved automatically when you move to another field)

Instructions Show/Hide

If you have questions about your application, please email ZAP staff at jwaterhouse@slco.org.

DEADLINE: Friday, May 28 2021 at 5pm. No late applications will be accepted.

USING YOUR APPLICATION

Saving your application: Click outside any text box or multiple choice button to save the application. You do not need to click any other save button.
- If the Saving box does not dissapear, there has been an error and your edits have not been saved. This often happens if you pasted text from a Word document.
  If you have a saving error...
  - Double-click outside of the Saving box to make it dissapear.
  - Copy your edited answers into an outside Word document. Your application has not saved your edits.
  - Refresh your browser and add your answers back into the text boxes.
- We strongly recommend that you type your answers directly into the ZoomGrants text boxes, then copy your answers into a Word document on your computer to save your text, so you don't lose your progress.
Accessing and editing your application: You can return to edit your application until the submission deadline even if you have already submitted it. Access your application by logging in at http://www.zoomgrants.com/login and selecting "ZAP 2021 Tier II Application" in the Incomplete Applications box if not submitted, or Submitted Applications box if submitted.
Add people as editors: To share your application with others to edit, add people as "Collaborators" on this Summary tab. Follow the instructions here: https://youtu.be/RIiqvE9fsqY

BEFORE SUBMITTING

Please double-check your whole application to be sure that:

Budget numbers are complete and correct.
All contact information is correct.
All questions are answered.
All necessary documenst are added.
You have added everyone who needs to access the application as a Collaborator, including the person who would sign your funding contract. (Instructional video: Adding Collaborators)
You have added Notices@ZoomGrants.com to your e-mail's Safe Senders/whitelist (if you do not do this, you may not receive important application updates).

Please note: We cannot consider incomplete applications for funding. Please submit your application at least 48 hours before the deadline in case you experience any problems. If you experience technical difficulties with ZoomGrants, please contact Jenn Waterhouse, Program Coordinator, for assistance as soon as possible.

SUBMIT YOUR APPLICATION: Click the "Submit Now" button on the top right of the application, to the right of your application tabs.

IF YOU RECEIVED 2019 FUNDING...
If your organization was funded in Tier II in 2019, you must also complete your 2019 evaluation by the May 28th deadline for your application to be considered.


Organization DBA (the name your organization is recognized by in the community)
Amount Requested Requests cannot exceed 7% of the total Tier II budget (approx. $160k)	$

Applicant Information
First Name
Last Name
Telephone
Email

Organization Information

(changes to this data will be reflected on all other applications for this organization)

Create an Organization

Additional Questions

Utah Entity Number
1. Utah Entity Number Maximum characters: 255. You have characters left.
Secondary Contact
2. First Name Maximum characters: 255. You have characters left.
3. Last Name Maximum characters: 255. You have characters left.
4. Telephone Maximum characters: 255. You have characters left.
5. Email Maximum characters: 255. You have characters left.
Budget Contact
6. First Name Maximum characters: 255. You have characters left.
7. Last Name Maximum characters: 255. You have characters left.
8. Telephone Maximum characters: 255. You have characters left.
9. Email Maximum characters: 255. You have characters left.

Item Description	(A) MOST RECENTLY COMPLETED FY: Actuals	(B) CURRENT FY: Projected	(C) REQUESTED FY: Projected
Budget	(answers are saved automatically when you move to another field)
Instructions Show/Hide If you have questions about your application, please email ZAP staff at jwaterhouse@slco.org. Complete the two tables below and add additional explanation in the Budget Narrative. You will need up to three years of fiscal data to fill out these tables: Actual numbers from your most recently completed fiscal year Projected numbers for your current fiscal year Projected numbers for the fiscal year you will spend your requested funds. If you plan to spend your ZAP funds in the current fiscal year, you will leave these columns blank. TABLE 1: REVENUE AND FUNDING: In this table, you will enter in all of your revenue/income/funding for each fiscal year. This is where you will show if you have matched funding. TABLE 2: FUNDING USES AND EXPENSES: In this table, you will enter in all of your expenses/funding uses for each fiscal year. You should include the ZAP funding you are requesting in this application in the appropriate column. BUDGET NARRATIVE: Some lines in Table 1 and Table 2 ask for explanation in the budget narrative. Please explain your data for those lines. We also recommend explaining anything that might stand out in your budget (e.g. large changes in numbers from year to year). Think about this from the perspective of someone who knows nothing about your organization. PROJECTS: If your overall organization's purpose isn't arts and cultural, include ONLY the budget for the project you requesting funds for (e.g. a music festival put on by a social services organization). Reminder: Your project must have separate financial records in order to be eligible for ZAP funding. BUDGET TIPS REVENUE/EXPENSE DOES NOT MATCH: If your revenue and expense column totals don't match year-to-year between Table 1 and Table 2, please provide an explanation in the Budget Narrative. IN-KIND: The in-kind revenue line (Table 1, Line 9) must match the in-kind expense line (Table 2, Line 20) for each year. MATCHING FUNDS: Competitive applications can show enough funding from other sources to match the amount they are requesting from ZAP in this application (in-kind cannot be used). IMPORTANT: By submitting your application, you are certifying that the numbers you entered are correct to the best of your knowledge. We strongly encourage you to work with your accountant when completing this form. IF YOU RECEIVED 2019 FUNDING... If your organization was funded in Tier II in 2019, you must also complete your 2019 evaluation by the May 28th deadline for your application to be considered.
Table 1: REVENUE AND FUNDING (3-year Overview)
You will enter up to three years of fiscal data into this table. Please carefully read each line before providing data, and include explanations in the Budget Narrative where requested. *Column A:* Enter the actual revenues/income for your organization's most recently completed fiscal year. *Column B:* Enter the projected revenues/income for your organization's current fiscal year, as of when you submit this application. *Column C:* Enter the projected revenues/income for the fiscal year you will spend the funds you are requesting in this application. This time period is your answer to Eligibility Q6. If you plan to spend your ZAP funds in the current fiscal year (entered into Column B), leave this column blank. *Item 9 in Column C (ZAP Grant)*: Please enter in the amount you are requesting in this application. If you are requesting funds for your current fiscal year, enter your requested amount into Column B instead and leave Column C blank. EXAMPLE: Your org’s fiscal year is July-June. You plan to use your ZAP funds between July 2021-June 2022. Column A= Revenue actuals for FY20. Column B= Revenue projections for FY21. Column C= Revenue projections for FY22.
1. Program Service Revenue (admission, tuition, enrollment, etc)	$	$	$
2. Other Earned Income (eg. concessions, contracted services, merchandise, any other earned revenue sources not covered in 1)	$	$	$
3. Private Contributions (Individual, Corporate, Foundation) (explain in Budget Narrative)	$	$	$
4. Public Contributions (Federal, State, Local gov.) (explain in Budget Narrative)	$	$	$
5. Other Grants (list and explain in Budget Narrative)	$	$	$
6. Other Revenue (explain in Budget Narrative)	$	$	$
7. In-Kind (Be sure to include volunteer hours at $27.20/hour. Explain in Budget Narrative)	$	$	$
8. ZAP Local Arts Agency Advancement Initiative Award (not applicable to most applicants)	$	$	$
9. ZAP Grant (Col A&B: Amount you received; Col C: Amount requested in this application)	$	$	$
	$	$	$
	Total $ 0.00	Total $ 0.00	Total $ 0.00

Table 2: EXPENSES AND FUNDING USES (3-Year Overview)
This table includes up to three years of fiscal data: *Column A:* Enter the actual expenses for your organization's most recently completed fiscal year. *Column B:* Enter the projected expenses for your organization's current fiscal year, as of when you submit this application. *Column C:* Enter the projected expenses for the fiscal year you are requesting funding for, including the amount you have requested in this application. This time period is your answer to Eligibility Q6. If you plan to spend your ZAP funds in the current fiscal year (entered into Column B), leave this column blank. EXAMPLE: Your org’s fiscal year is July-June. You plan to use your ZAP funds between July 2021-June 2022. Column A= Expense actuals for FY20. Column B= Expense projections for FY21. Column C= Expense projections for FY22.
Item Description	(A) MOST RECENTLY COMPLETED FY: Actuals	(B) CURRENT FY: Projected	(C) REQUESTED FY: Projected
10. Salaries and Benefits	$	$	$
11. Independent Contractor Fees	$	$	$
12. Program Expenses (excluding #13)	$	$	$
13. Royalties/licensing fees	$	$	$
14. General Administration/Office Expenses	$	$	$
15. Travel and Housing (Explain in Budget Narrative)	$	$	$
16. Marketing/Public Relations	$	$	$
17. Development/Fundraising	$	$	$
18. Facility Rent/Mortgage (include utilities)	$	$	$
19. Accounting and Legal	$	$	$
20. In-Kind (This should match the number entered in Revenue #7)	$	$	$
21. Other Expenses (Explain in Budget Narrative)	$	$	$
22. Insurance (non-employment related)	$	$	$
	$	$	$
	$	$	$
	$	$	$
	$	$	$
	$	$	$
	$	$	$
	$	$	$
	Total $ 0.00	Total $ 0.00	Total $ 0.00
Budget Narrative (Discuss the items and amounts you entered above.)
Explain in detail any lines that said "explain in Budget Narrative" and any other parts of your budget that need more explanation. When adding explanations, please include the line you are referring to (e.g. Line 7: We utilize volunteers for XYZ programs). More explanation is better than less. The board will use your budget narrative to understand your organization's growth and stability.
Maximum characters: 3000. You have characters left.

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ZAP 2021 Tier II Evaluations Data form

NEEDED TO COMPLETE EVALUATION:

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DEADLINE

CONTRACT SIGNING DEADLINE: NOVEMBER 12, 2021

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