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DC Mayor's Office on Asian and Pacific Islander Affairs Mayor’s Office on Asian and Pacific Islander Affairs (MOAPIA) Census 2020 DC Counts Grant Program
The primary focus of the grant is to fund community engagement and outreach activities specifically encouraging Hard-to-Count (HTC) populations to participate in the 2020 Census. The District of Columbia is looking for highly experienced CBO’s who have a history of using hyper-local techniques based on trust and cultural understanding to help educate and engage HTC populations at-risk of being undercounted.
The District wants to ensure the US Census gets an accurate and complete count of the District’s increasingly diverse and growing population by mitigating or eliminating some of the barriers to participate in the 2020 Census and by mitigating or eliminating some of the barriers that have historically prevented hard to count populations from participating in the Census.
The programs should encompass culturally and linguistically competent outreach strategies to support efforts to organize, inform and motivate residents around the 2020 Census with a focus on populations in Wards 1, 5, 7 and 8, low income residents, African Americans, Hispanics/Latinos, Asians/Pacific Islanders, Africans, other immigrant communities, seniors, and families with young children. For the 2020 Census, households with limited computer and internet access are also at risk of an undercount as this will be first online Census.
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Program and Administrative Requirements [hide this]
-Be a Community-Based Organization with a Federal 501(c)(3) tax-exempt status or evidence of fiscal agent relationship with a 501 (c)(3) organization -The organization’s principal place of business is located in the District of Columbia -All services and programming to receive funds must be provided in the District of Columbia -The organization is currently registered in good standing with the DC Department of Consumer & Regulatory Affairs, Corporation Division, and the Office of Tax and Revenue
We are looking for partners committed to and who have a long history of engaging and working with communities of color, immigrants, seniors, and families with young children throughout the city. We are also looking to target populations in Wards 1, 5, 7, and 8, who have also been defined as hard to count populations. We will award grants to Washington, DC-based community organizations and nonprofits who have sustained missions supporting these previously mentioned populations who have historically been hard to count in past Census efforts in the District.
By entering your initials here you certify this submission truthfully and accurately represents your application and is hereby submitted for review. Submission of this application does not, in any way, guarantee that your application will yield a favorable result.
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For the Performance Plan section, please be aware that by indicating your quarterly or semi-annual targets that you agree to reach these goals to the best of your ability. It is essential that you follow your plans to achieve your predicted goals. In the case that you deviate from your plans, it is to OP and MOAPIA's discretion to determine the continuation or termination of your grant.
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This section of the application should be an overview of your organization, contact information of those relevant to the program/organization, and the anticipated cost. If you are collaborating with another organization, please provide one point of contact.
Application Title/Project Name
Amount Requested
Applicant Information
First Name
Last Name
Telephone
Email
Address 1
Address 2
City
State/Province
ZIP+4/Postal Code
Country
Organization Information
(changes to this data will be reflected on all other applications for this organization)
Create an Organization
Pre-Application
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Describe your program in detail. If a question or section does not apply to your proposal, please enter 'N/A' in those fields. If you are collaborating with another organization, please be sure to complete all the required questions. Please be aware that if you are copying and pasting from a webpage or a PDF that you copy the correct character amount. In the case that you paste more than 3,000 characters into the spaces below, your answers will NOT be recorded.
1. Please provide an overview of your organization (history, mission, and current programs), the goal of the proposed program(s), its objectives, and expected outcomes.
2. What is the name/title of your program(s)?
3. Which are target populations, hard to count populations (HTC) or geographies, are you going to engage with for this grant? Indicate how the project will engage the populations, in the space provided in question 4.
4. How will your program(s) engage with the hard to count populations (HTC) or geographies you selected in question 3? Identify the biggest challenges or barriers your targeted population has to participate in the 2020 Census.
5. What is the service/program that you are proposing?
6. Provide a detailed description of the program(s) and deliverables. The timeframe of proposed activities must be reflected within the following two periods: 1) Organize! August - September 30, 2019. 2) Inform and Motivate! October 1, 2019 through April 30, 2020.
7. What are the cultural and/or linguistic competencies, sensitivities, and appropriateness of your proposed project?
8. What is the expected impact of your program(s)? How will your organization's practices create the desired impact? What innovative practice(s) will your program(s) implement?
9. Discuss your organization's past successful outreach and engagement activities in the targeted population or area.
10. Who will you be collaborating with and what will each collaborator's roles be in the program(s)? If you are NOT collaborating with another organization, you may reply 'N/A' to this question.
11. How will your organization or collaboration plan to provide the program(s)? What is your capacity to implement the program(s)? Please be sure to note at minimum your capacity, including human and financial resources, to implement the services/program.
12. How will your organization or collaboration document, monitor, and evaluate the service/program, including outcomes or outputs to be achieved?
13. Would it be possible for the Mayor or one of her delegates to participate in an event(s) with your organization that has received support from this grant?
Reports: Budget, Staffing, Work and Performance Measures
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This section contains four tables: Budget Summary, Staffing Plan, Work Plan, and Performance Plan. Please fill out the tables with the requested information. NOTE: Final calculations can be viewed upon clicking the grey "Refresh" button at the top of the application page.
**ENTER NUMBERS ONLY - No dollar signs, commas, or other characters** The budget for this proposal shall contain detailed itemized cost information that shows personnel and other direct and indirect costs. The budget request for this proposal shall not exceed the grant amount allotted for the areas under which the applicant is seeking funding. Up to 15% of funds can be used for indirect costs. (Indirect costs may include: general administrative costs such as legal, accounting, liability insurance, and audits and the like). Program funds cannot be used for: food expenditures, sales tax, lobbying, to cover expenses made prior to the grant award, to supplant (replace) funds from other grant sources. In the Personnel section, please enter the salary/hourly rate in the second column and the percent of time in the third column. In the Non-Personnel section, please enter the unit costs in the second column and the number of units in the third column. BUDGET NARRATIVE/JUSTIFICATION This section should describe the proposed expenditures, including purpose or reason for the expenditure (personnel or non personnel) and calculations of costs. If applying as collaboration, please include the appropriate division of budget between the two or more organizations who are applying and justification for the allocation.
This section should contain the staff assigned or to be hired for the program, staff positions and percent (%) of time on the program. If the position is not filled, a start date as to when the position will be filled should be supplied. If applying as collaboration, please note the affiliation organization to the appropriate corresponding staff.
List the program objectives and related activities, timeline for implementation and completion, and responsible staff. If you use another format for your work plan, you may also include it in the proposal.
List the expected measures of your program with targets by reporting period. The measures must include a numerical value that can be assessed. Please include in narrative format how each measure will be evaluated. This grant will consist of three reporting periods: • Reporting Period 1 – Date of Signed Agreement to September 30, 2019 • Reporting Period 2 – October 1 to December 31, 2019 • Reporting Period 3 – January 1 to April 30, 2020
**TOTALS ARE CALCULATED ON PAGE REFRESH** Please copy the Performance Measures from the Performance Plan table above and update your project's progress. In the columns, Enter numbers ONLY - no letters or symbols. This grant will consist of three reporting periods: • Reporting Period 1 – Date of Signed Agreement to September 30, 2019 • Reporting Period 2 – October 1 to December 31, 2019 • Reporting Period 3 – January 1 to April 30, 2020
Period 3 - Complete financial receipts (MUST be properly labeled by proper budget line items, receipts, and payroll. Explain any changes effecting your budget due to Covid-19). Financial Summary Coversheet attached.
Download template: CensusGrant-FinancialSummaryReportCoversheet_P3&Final
Period 3 - Program Supporting Documents (I.e. video/pictures, social media posts, sign-in sheets, etc. Please put files and links in a word doc or pdf).