1 Create a ZoomGrants™ account (below) or log in to your existing account (above) 2 Select a Program to apply for, then click the Apply button to get started 3 Answer the questions and/or fill in the fields in each tab 4 If necessary, upload any requested documents 5 Submit your application and wait for a decision 6 If you are selected to receive funding, you might be required to submit invoices or reports through your application
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ZAP 2020 Tier I and Zoological Application [hide this]
The Salt Lake County Zoo, Arts and Parks Program offers this competitive grant opportunity for organizations that provide Salt Lake County with arts and cultural experiences. The Utah Legislature with the public's vote has authorized the collection of a 1/10th of 1% sales tax initiative that enhances public financial support of Utah's private nonprofit artistic, botanical, cultural, and zoological organizations. Tier I Purpose: Tier I funding should be utilized to build organizational capacity, to create stability, and to provide adequate predictable support. Tier I Competitive Process: Organizations that apply and qualify as a Tier I organization are not guaranteed funding. According to the Act, 45% of Zoo, Arts and Parks revenues will be distributed to no more than twenty-two (22) qualified Tier I organizations. Applicants not recommended as one of the twenty-two (22) organizations are encouraged to apply for Tier II funding. Zoological Purpose: Zoological funding should be utilized to build organizational capacity, fund zoological facilities, to create stability and to provide adequate predictable support. Zoological Competitive Process: Competitive Process: Applicants that apply and qualify as a zoological facility or organization are not guaranteed funding. According to the Act, 16% of ZAP tax revenue collected by the County shall be distributed by the County Council to support no more than three zoological organizations or facilities located within the county.
Organizations that receive Zoo, Arts and Parks funding in Tier I and Zoological categories enhance economic development for the entire state, have professional staff, and often serve as ambassadors to Utah. Their activities are available to all Salt Lake County residents and visitors. Tier I Requirements: The Zoo, Arts and Parks (ZAP) Program provides funding for twenty-two (22) large cultural organizations under the Tier I category. Tier I funding is available to arts, cultural, natural history and botanical organizations with three-year qualifying expenditures averaging $367,200 or more. Eligible applicants must also complete and upload the ZAP Qualifying Expenditures Worksheet (xls) that can be downloaded from the Resources Section/Tab.
Tier I Organizations must pass the ZAP Program’s minimum financial health criteria on a regular basis. Weak or negligent financial management could be grounds for exclusion.
Stability of the 22 organizations is an important factor in Tier I funding.
These 22 organizations must have a preponderance of activities that are within their eligible disciplines and not just have some element of cultural, or botanical activities.
An organization will not qualify to receive Tier I funding unless it has its headquarters in Salt Lake County and manages and presents activities within Salt Lake County.
Tier I organizations must abide by accepted nonprofit ethical and professional standards. This includes adopting and implementing standards issued by the Utah Nonprofits Association or similar ethical standards. Zoological Requirements: The Zoo, Arts and Parks (ZAP) Program provides funding for three (3) zoological organizations under the Zoological category. Zoological funding is available to no more than three organizations with qualifying expenditures greater than $1.5 million. Eligible applicants must also complete and upload the ZAP Qualifying Expenditures Worksheet (xls) that can be downloaded from the Resources Section/Tab.
An applicant will not qualify to receive ZAP zoological funds unless it has a significant presence in Salt Lake County and serves an audience of 75,000 or more persons annually.
An applicant will not qualify to receive ZAP zoological funds unless it passes the ZAP Program’s minimum financial health criteria on a regular basis. Weak or negligent financial management could be grounds for exclusion.
An applicant for ZAP zoological funds must abide by accepted nonprofit ethical and professional standards. This includes adopting and implementing standards issued by the Utah Nonprofits Association, Association of Zoos and Aquariums, or similar ethical standards. To view the Scoring Criteria used by the Advisory Board, please see the 2020 Tier I/Zoological Scoring Criteria under the Resources Section/Tab. This application is due by Friday, May 17, 2019 at 3:00 PM MST. No late applications will be accepted.
Radio, television broadcasting networks or stations, cable communication systems, magazines and newspapers are ineligible for funding. Per Countywide Policy, ZAP CANNOT fund:
Expenses NOT related to cultural, botanical, or zoological activities
Performances, events, and activities that take place OUTSIDE Salt Lake County
Activities not available to the general public (e.g. university or college program organized primarily for student populations)
Endowments, cash reserves, or saving account funds
Accumulated deficits or debt retirement
Capital improvements
Lobbying Expenses
Scholarships, purchase of awards, cash, or prizes
Public schools &/or school programs (K-12) or hiring of temporary or permanent staff in any school or school system
Non-cultural celebratory activities (no parties)
Re-granting ,sub-granting, fellowships, and fiscal sponsorship
Educational institution whose annual revenues are directly derived more than 50% from state funds
Activities that are primarily religious in purpose or promote a religious viewpoint
Magazines or newspapers
Radio or television broadcasting network or stations, or cable communications systems
Activities intended primarily for fundraising
Recreational, rehabilitative or therapeutic programs
Social service programs
Fireworks
Sister-city programs
Rodeos
If your organization funds ANY of these activities, they MUST be backed out on your Qualifying Expenditures Worksheet. For more information on items that cannot be funded, please see the Non-Qualifying Definitions Tab in the Qualifying Expenditures Worksheet, located in the Resources Section/Tab of this application.
By entering your initials here you certify this submission truthfully and accurately represents your application and is hereby submitted for review. Submission of this application does not, in any way, guarantee that your application will yield a favorable result.
Submission of this application also
indicates your agreement to the
terms
of using ZoomGrants™.
I acknowledge that the submitted information is true and correct and that I have the authority to bind the applying organization. I also affirms that the Governing Board of the organization is aware of and approves of the contents of this application. I acknowledge that the information provided and the images submitted may be used to highlight my organization on the Zoo, Arts and Parks website, social media accounts, and other ZAP publications.
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You may work on this application over time. This application will save your information when you move your cursor outside of the field you are working in. The application is due on May 17, 2019 at 3:00 PM.
Application Title (Your Organization's Name + Year)
Three-year Qualifying Expenditure Amount (Must match the number in your QE worksheet; This number may differ from the final approved QE based on program guidelines and restrictions) Enter amount from your Qualifying Worksheet
Applicant Information
First Name
Last Name
Telephone
Email
Address 1
Address 2
City
State/Province
ZIP+4/Postal Code
Country
Organization Information
(changes to this data will be reflected on all other applications for this organization)
Create an Organization
Additional Information
Utah Entity Number
Secondary Contact
Financial Contact
General Eligibility
(answers are saved automatically when you move to another field)
Organizations must be a private non-profit with active 501(c)(3) status, or affiliated with an institution, such as the University of Utah or Salt Lake Community College. They must have three-years of qualifying expenditures, maintain a primary office in Salt Lake County, have three consecutive years of audited financials, and belong to a ZAP funded discipline. Organizations that apply and qualify as a Tier I organization are not guaranteed funding. Per Utah State Statute, 45% of Zoo, Arts and Parks revenues will be distributed to no more than twenty-two qualified Tier I organizations. Those organizations not recommended as one of the 22 organizations are encouraged to apply for ZAP Tier II funds. No more than three zoological organizations may receive 16% of Zoo, Arts and Parks revenues. These zoological organizations can be one of each of the following: a zoological park, an aviary, an aquarium.
1. If your organization uses a DBA (doing business as) that is different from your IRS 501(c)(3) letter, please include here. If not, please enter 'N/A'.
2. Is your organization headquartered in Salt Lake County? Per ZAP Policy, Tier I and Zoological organizations must have headquarters in Salt Lake County.
3. Are you a member of the Utah Nonprofits Association? (the ZAP Program will verify)
4. Does your organization abide by all nonprofit ethics and professional standards? If you answered "No" to Question #3 and your organization is not AZA accredited or not a member of the Utah Nonprofits Association, attach a copy of your organizations' ethical and professional standards, as approved by your board.
5. If you are applying for Zoological funding, are you accredited by a recognized accrediting association for your field? Under explain - please list which organization you are accredited with
6. If you are an organization that is part of a public university, college, or educational affiliate, does your program receive more than 50% of its funding from state funds? ZAP is unable to fund organizations that receive more than 50% of their funding from the state.
7. What is your organization's PRIMARY eligible discipline? For definitions of each discipline, please see the Resources tab.
8. Indicate the 12-month period that you are requesting 2020 ZAP funding. This should be your 12 month fiscal year between January 2020 and December 2021. Indicate Beginning Month/Year - Ending Month/Year.
9. Summarize your organization's work in 140 characters or less. If funded, this description will be included on ZAP's website.
These questions are designed to provide the Tier I Advisory Board with detailed information about your organization. Provide information that will assist the reviewers in understanding your organization and how it serves Salt Lake County. Do not assume that the readers know anything about your organization. Note: Each question has a character limit.
You can embed a short (no longer than 3 minutes) online video from your organization here. This is a helpful way for the review panelists to easily and efficiently view a video of your work at the top of your application, but is optional. Make sure to use the EMBED code for the video and not the URL (web address). Also, please only enter ONE embed code. To generate an embed code from a URL link, visit: http://embed.ly/code
1. What is your organization's board-approved mission statement?
Artistic/Cultural/Zoological Vibrancy - 30% When scoring this category, the Tier I Board will evaluate these questions in addition to the following in the Documents Tab: Executive Summary, Current Season Brochure, Optional Visual Documentation, as well as the Summary Table in the Data Tab.
2. Describe how your organization's programs contribute to an artistically/culturally vibrant community in Salt Lake County. (Note: This question is updated from the "Describe your major programs" question, which should be covered in your ex. summary) Explain what makes your organization unique in your discipline (your niche) and how you are doing it well. Examples of vibrancy: artist selection, geographic community served, standards adhered to, community need filled, participant experience, etc.
Public Benefit/Outreach - 20% When scoring this category, the Tier I Board will evaluate these questions in addition to the Activities Table in the Data Tab and any optional supporting materials (e.g. list of partnerships) in the Documents Tab.
3. Tell a story from the past year of a moment when it was clear that your organization impacted the community. Choose one story that gives life to your organization’s programs. Your answer to this question should give a compelling argument as to why public dollars should fund your organization.
4. Describe how your organization is working to expand/maintain its services in the County. When all else is equal, ZAP Policy prioritizes organizations providing “exemplary community services through outreach and free or highly discounted programs". This is an opportunity to explain your strategies for outreach, expanding your services beyond your traditional demographics, increasing community engagement, providing services to marginalized communities, and/or other community-building activities.
5. Describe ONE partnership and how it has helped your organization serve the community better. Choose ONE of your partnerships to fully describe. Be sure to include how this partnership has helped you better support the community. If desired, you may attach a full list of partners to the Documents tab.
6. Informational purposes only: Does your organization receive specific funding for educational/outreach activities? (for example, POPs, iSEE, or other USBE funding) This amount is also asked for in the Qualifying Expenditure Spreadsheets (#47 on the Summary Tab).
Governing Board - 20% When scoring this category, the Tier I Board will evaluate these questions in addition to the Board List in the Documents Tab and the Governing Board Table in the Data Tab.
7. Describe any efforts your board is taking toward increasing the diversity of your board of directors/trustees. Please be as specific as space will allow. Describe how YOUR organization defines board diversity and the strategies used to diversify. ZAP Policy prioritizes,when all else is equal “those organizations that provide geographic, ethnic and other diversity on its governing and advisory board".
8. What is your organization's fundraising policy as related to board members? Please advise the required amount, if any, for board members to directly give or raise for your entity's fundraising?
Management & Organizational Capacity/Stability - 15% When scoring this category, the Tier I Board will evaluate these questions in addition to your Organizational Chart in the Documents Tab.
9. Describe your board’s succession planning efforts for key staff (Executive Director, CFO, key management or artistic/cultural/zoological staff).
10. What are your organization’s key goals and objectives for the next five years? What are your plans for achieving them? You may wish to distinguish your organization’s short- and long-term goals. List each goal and how your organization plans to reach that goal.
Financial Health - 15% When scoring this category, the Tier I Board will evaluate these questions in addition to the financial documents (Audits and QE Worksheet) in the Documents Tab.
11. Provide a summary of your most recent audited revenues/expenses in the table below. Providing these numbers here will allow us to easily aggregate your data for ZAP’s reporting requirements. Thank you!
12. Describe any related party transactions which occurred in the last year. If any related party transactions are listed on your audit, they should be explained here. More information on this can be found on the "Definitions" tab in the QE Worksheet. In the event of any sale, lease or other transaction with a board member or affiliate, or staff member or affiliate, disclose the costs and expenses incurred by the board, staff member or affiliate. Please see QE definition of related party expenses.
2019 Evaluation The Tier I Board will consider these questions as part of the Management & Organizational Capacity/Stability Category.
13. Describe how ZAP funds were utilized in the past year. These numbers/explanations should support the figures provided in the "Actual-Use" Tab in the 2020 QE Worksheet.
14. Describe the internal and external challenges you faced during the past year and how your organization addressed them.
15. What has your organization accomplished within the past year that you are most proud of. This is your opportunity to highlight interesting, exciting and engaging activities about the work of your organization.
Data
(answers are saved automatically when you move to another field)
This is a new tab, however these questions were asked in previous applications under the "Application Questions" tab. - These answers should be numbers only. Do not include letters, words, or special characters. - If answer is zero, please enter 0. Do not leave blank. - These answers should be from your most recently completed fiscal year
Enter the actual, cumulative numbers from your most recently completed fiscal year for each of the categories below (only numbers, no other characters).
Activities Table: Public Activities Performed during Most Recently Completed Fiscal YearShow/Hide Instructions
Enter how many public activities your organization has done in each of the incorporated cities/towns and townships listed below from your most recently completed fiscal year. Activities can include events, performances, workshops, outreach, booths, etc. We do not expect your organization to have done work in every area; this data is informational.
List the total board members/numbers for each of the categories listed below. Please refer to your CURRENT board status at time of application submission. Note: These numbers must reflect home addresses. To find out what district your board members reside in, please use the link in the Resources tab
If required, you may upload more than one document in a document request section. For example if you want to submit an annual report and your POPS report in the Optional section, you may upload each separately. You also have the option to upload URL links if those are available. Just select the "Upload Link" option in the Documents Upload window.
Board List (The board list should denote members who are executive board members, include names, term expiration, county district they reside in, and what skills/expertise that the member brings to your board. See sample List in Resources Tab.)
Strongly encouraged: Visual documentation that will enhance your application. Maximum of 3, two-minute videos or audio clips. Up to 8 images. May upload more than one link or document in this section. These may be submitted after the deadline.
Board Approved Standards of Ethics: Required if your organization is NOT a member of the Utah Nonprofit Association or the Association of Zoos and Aquariums.
This is your 2020 ZAP Agreement for Funds. Please read the contract carefully. It is important someone in your organization view the webinar created by the ZAP program that explains how to sign your contract and your contractual obligations.The webinar can be found at this link: https://youtu.be/qYgn8IsU8Lk
IMPORTANT: Make sure you print your name, title, and organization name in the fields indicated. Please be sure that the person in your organization who has the authority to bind your organization is the person who signs your contract. They will need to sign off on your contract and each attached document. Contracts must be signed ASAP.
To allow the person with contractual authority to sign, they need to be added as a collaborator on the application and the "Contract" box must be checked. Then this person must sign into ZoomGrants with their own login to sign the contract. If this person cannot enter their name into the fields below, then the "Contract" box next to their email in the Collaborators section is NOT CHECKED. The Application Contact (usually the grant writer) must remedy this before you will be able to sign.
ZAP staff are more than happy to assist you with any questions or concerns you may have.
Kirsten Darrington | Program Director KDarrington@slco.org 385.468.7057 Jenn Waterhouse | Grants and Communications Coordinator Jwaterhouse@slco.org 385.468.7058