Please include a short summary of your program. The summary should include the Organizational History, Goals, Objectives, Expected Outcomes, and the amount requested for funding. The summary should be no more than 400 words.

Applications will be submitted electronically via ZoomGrants or by emailing DYRS.Grants@dc.gov. Proposals must be formatted according to the RFA. All applicants must attach additional materials, including any tables, charts, photographs, work plan, budget, budget narrative, resumes, and required documents.

Applications will be submitted electronically via ZoomGrants or emailed to DYRS.Grants@dc.gov. Proposals must be formatted according to the RFA. All applicants must attach additional materials, including any tables, charts, photographs, work plan, budget, budget narrative, resumes, and required documents.

Each applicant must submit the required cover page, which is required, as a template, by the DYRS. This document should be included with the submission of all documents. 

Applicants will submit a comprehensive narrative as the project's proposal. Applications are limited to 12 pages of narrative, ONLY. This DOES NOT include the Budget and Budget Narrative or the required cover page. The format for the applications should be in Times New Roman 12-point font with 1-inch margins, double spaced. An acceptable narrative is clear and concise and must answer each area listed below:

• Project idea
• Target population
• Organizational Capacity
• Evaluation
• Budget
• Budget Narrative
• Required Documents

Applicants are required to submit all sections. Applicants must submit a budget narrative which offers a description of costs associated with each line item and clear justification for the line items in the numeric budget. The explanation should be thorough enough to allow a reviewer to understand why expenditures are proposed and how the line-item amounts were derived.

The budget is the total amount of direct and indirect costs estimated to carry out the proposed program. Only allowable, allocable, and reasonable costs may be included in the proposed budget. Travel outside the DC metro area is not allowable expense unless previously approved by DYRS.

Certificate of Good Standing 

Each Applicant must submit a current Certificate of Good Standing from the District Department of Consumer and Regulatory Affairs. DYRS requires that the submitted Certificate of Good Standing reflect a date within a six-month period immediately preceding the application’s submission. 

IRS W-9 Tax Form

The applicant must submit a current completed W-9 form prepared for the U.S. Internal Revenue Service (IRS). SYRS defines “current” to mean that the document was completed within the same calendar year as that of the application date. 

Tax Exemption Affirmation Letter

The tax exemption affirmation letter is the IRS’s determination letter of non-profit status. If this letter is not available then the applicant should provide its most recent IRS Form 990 tax return, if one was submitted. If no return has yet been filed, the organization can submit its application for tax-exempt status. If the group has a supporting organization with an IIRS tax-exempt status determination, then that organization’s tax exemption affirmation letter should also be submitted. 

If there is no IRS tax exemption affirmation letter because the organization is a religious organization, then the applicant may submit the best evidence it can of its status. Examples of potential best evidence for this purpose include, but are not limited to (i) a letter from the leader of the organization verifying that the organization is a religious group; (ii) a letter from the 

group’s board chair or similar official, verifying that the organization is a religious group; (iii) 

the applicant’s most recently submitted state sales or other tax exemption form, if it exists (Form 164 in the District of Columbia); or (iv) the state’s issued tax exemption certificate or card, if it exists (See IRS publication no. 1828, Tax Guide for Churches and Religious Organizations.). 

Applicant’s Current Fiscal Year Budget 

The applicant must submit its full budget, including projected income, for the current fiscal year, using a format at least as detailed as that presented in Appendix A. Also, the applicant should submit a comparison of budgeted versus actual income and expenses of the fiscal year to date. 

Audited Financial Statements 

If the Applicant has undergone an audit or financial review, it must provide the most recent audited financial statements or reviews. If audited financial statements or reviews are not available, the applicant must provide its most recent complete year’s unaudited financial statements. 

Indirect Cost Rate Agreement 

If the applicant has a negotiated indirect cost rate with a federal agency, it must submit evidence of that negotiated rate with its application package. If an applicant does not have a negotiated indirect cost rate, or if not established, DYRS will accept an explanation of how indirect costs will be calculated on letterhead and signed by the organizations financial officer or president. 

Separation of Duties Policy 

The applicant must state how the organization separates financial transactions and duties among people within the organization to prevent fraud or waste and maintain internal controls for the financial management of grant funds. This may be a statement that already exists as a formal policy of the organization, or the applicant may create the statement for purposes of the application. The applicant should state which of these situations apply. 

This statement should: 

• Describe how financial transactions are handled and recorded; 
• Provide the names and titles of personnel working in financial transactions; 
• Identify how many signatures the financial institution(s) require on the organization’s checks and withdrawal slips; and 
• Address other limits on staff and board members’ handling of the organization’s funds. 

Letters of Support 

The proposal must identify and attach a letter of support on the supporting entity’s letterhead, signed by an authorized representative. 

Partner Documents 

If applicable, the applicant must submit any partnering organization’s Certificate of Good Standing from the DC Department of Consumer and Regulatory Affairs and documentation of the partner’s tax-exempt status. 

System for Award Management (SAM) Registration 

If a project within this RFA is funded wholly or partially by federal funding sources, applicants for that project must be registered in the System for Award Management at www.sam.gov and provide evidence of this registration as part of its application package to DYRS. 

Documentation or Proof of Matching Funds 

Either of the following documents will be accepted: (a) award letters signed with the award amount and date awarded clearly stated; or (b) donation letters from any private donor documenting the amount donated and the date of the donation (in-kind donation and monetary donations are accepted). 

Other Documents 

Signed Promises, Certifications, Assertions, and Assurances