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City of McKinney
Housing and Community Development
NONPROFIT GRANTS: McKinney FY 2021-2022 Consolidated Grants Application
CLOSED  Deadline  4/9/2021
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Application Description  [hide this]

Application content questions should be directed to the City of McKinney staff using the "Contact Admin" button above. Application input/technical questions should be directed to ZoomGrants at The City of McKinney makes funds available to nonprofit organizations to assist in providing housing and services to McKinney residents consistent with the City’s 2020-2024 Consolidated Plan of Housing and Community Development Needs. Funds are received from federal sources, as well as the City of McKinney General Fund.  Application deadline: April 9, 2021 at 11:59 PM. Must be submitted through grant portal.  Incomplete applications will not be considered.

The two sources of funding for the Consolidated Grants Application process are described below:

  1. Community Development Block Grant (CDBG). CDBG funds are available for eligible projects  that provide services predominately to low-to-moderate income persons. A maximum of 15% of the total amount of CDBG funds made available to the City of McKinney (through the U.S. Department of Housing and Urban Development) each year may be used for public services. CDBG funds must be directed toward eligible Consolidated Plan strategies as adopted in the 2020-2024 Consolidated Plan. The minimum grant request must be $5,000 per application. Priority will be given to applications meeting Consolidated Plan outcome measures. The program year begins October 1, 2021, and normally must be spent by September 30, 2022.  Funds may be available for services to prevent, or prepare for COVID-19 impacts.  Contact staff for questions. 
  2. Community Support Grant (CSG).  In addition to CDBG funds, the City of McKinney allocates funds to public service agencies through Community Support Grants. Funding is available to non-profit community support agencies that provide activities, programs, and services to residents of McKinney. Organizations, which can be reasonably categorized under the heading of providing a public service that promotes the health, safety and welfare of McKinney residents may be eligible for funding. The Community Support Grant (CSG) provides the flexibility to apply for funding under the following priority of needs based on service impacts to the community, duplication of services from other agencies, other sources of agency funding and presentation critique. Funds for this grant come from the City of McKinney’s General Fund. All funding of Community Support organizations will occur during the budget process. Off-budget-cycle funding may be granted in the rare instance that additional funds become available during the grant cycle. The minimum grant request that an agency may make, per application, is $3,000. There is no maximum grant award amount. . Grant priorities are as follows:
    • Basic Needs: including Food and clothing, Housing and Shelter, Non-financial Assistance
    • Health and Medical Treatment: Including Mental Health
    • Housing: Financial Assistance
    • Transportation: The sole service being provided

Both grants are competitive and will be reviewed by the Community Grants Advisory Commisson. Applicants may submit a maximum of two applications, per grant program for a total of four separate applications.  Minimum applications under CDBG must be $5,000 and agencies must be in existance for at least three (3) years from the date of February 25, 2021.  CSG applicants for consideration must be in existance for at least one (1) year from the date of the application and each request must be at minimum of $3,000.

Program Assistance

Assistance will be available February 26, 2021 through April 8, 2021 at 4:00 PM CST.  No assistance will be available on deadline day. Contact Current or past applicants of each program are not guaranteed funding. Funds encumbered prior to the start of the grant year are not eligible grant expenses. Purchase of equipment is generally ineligible, including but not limited to, fixtures, motor vehicles, furnishings, or other personal property not an integral structural fixture. For more complete information on grant restrictions and requirements, see other documents in the Library Tab of this application.

Applicant Eligibility and Requirements  [hide this]

Organizations that submit a grant application to the City of McKinney must meet the following criteria:

  1. Proposed use of funds must:
    • a. Benefit only McKinney residents. While the program may serve a wider clientele, any funds granted through this process must benefit City of McKinney residents exclusively. Site improvements must be for facilities located in McKinney, but program support funds may be granted proportional to the McKinney residents served through those funds. For CDBG activities, at least 51% of the activity must benefit low-to-moderate income persons. 
    • b. Operate in compliance with Federal and local government requirements. Contracts require compliance with financial management, documentation, and record keeping. There may not be a prohibited interest between the organization and the City. Funds may not be used for lobbying or religious activities, or to promote religious or sectarian beliefs. Federal funding binds the organization to minimum requirements related to civil rights, employment practices, and conduct.
  2. Organizations must be a tax exempt nonprofit or governmental organization and as applicable have an active board of directors in compliance with IRS Section 501(c)(3).
  3. Organizations previously funded by the City of McKinney must have successfully fulfilled all prior contractual obligations or provide a written explanation outlining the reasons for noncompliance.
  4. Organizations must be in operation for a minimum of three years prior to the application deadline for CDBG funding and at least one year prior to the application deadline for the Community Support Grant.
  5. Organizations must be willing and able to comply with City insurance requirements prior to signing a contract. Prior to executing a funding agreement, the applicant must supply the City with a current copy of your ACORD Certificate of Liability Insurance form (not your insurance policy itself). A copy of the current insurance requirements can be found in the Library Tab of this application.

Required Attachments:

  1. Detailed annual organization budget for the current fiscal year.
    • a. This required financial information varies from the Organization Budget Summary table included within the application itself and offers a detailed insight as to management of funds by the organization.
    • b. If your organization is part of an entity serving clientele in areas beyond McKinney and Collin County, submit only the annual budget for the office serving McKinney or Collin County residents. Although it is recognized that some McKinney offices under an area-wide entity may not have an independent budget, the organization is required to provide the detailed budget under which the area-wide entity requires the office serving McKinney or Collin County residents to operate.
  2. List of officers and member of the board of directors for the organization, including:
    • a. The city in which they live,
    • b. Their professional affiliations and employers, and
    • c. Their race and ethnicity (Hispanic or non-Hispanic).
  3. The current annual schedule of board meetings.
  4. Resumes of both the director of the organization and director of the program for which funds are being requested. The director of the organization is the Chief Executive Officer. The program director is the individual directly managing day-to-day operations of the program. If this is the same person, only one resume needs to be provided.
  5. A copy of the organization’s latest tax return accepted by the Internal Revenue Service (typically on Form 990 or PF-990).
  6. One copy of the organization’s IRS letter of determination.
  7. Copy of the Texas Secretary of State Franchise Tax Account Status printed in 2021.
  8. HUD also requires the City to comply with audit tracking standards to ensure federal funds are appropriately monitored. As part of this process, all applications are required to include an Audit Information Certification Form - See Template in Required Documents tab
  9. Copy of your organization’s most recent audit of financial records. If you are submitting multiple applications, only one copy of the audit is required.
    • a. If your organization spent more than $750,000 in federal funds from any combination of all federal sources in the past fiscal year, submit one copy of your Single Audit, as required by HUD.
    • b. For those organizations whose audit is of an entity or parent organization whose revenues and expenses include, but are greater than, the organization submitting the application to the City of McKinney, submit both the audit and the financial statement information required by the following sentence for the office serving McKinney or Collin County residents.
    • c. Those organizations that do not have a current audit are required to submit a complete financial statement of your organization’s most recently completed fiscal year including a profit/loss statement and a statement of financial position, or if no financial statements exist, submit a description of your method of accounting for revenue and expenses. These organizations will not be considered for federal funds.
  10. Copy of your organization’s management letter, recommendation letter or any other document from the auditor commenting on your organization’s financial controls. If you did not receive such a letter with your audit, please insert a letter stating as such and make sure to have the appropriate section completed by your auditor on the audit information certification form, as follows.
  11. For all Permanent Housing applications, the Underwriting for Appropriations Act of 2012 form must be completed and submitted with the application. For Program Support applications, a Financial Assistance Program form must be completed for any program where one of the primary functions is to assist with a household’s financial well-being including payment of household expenses, such as mortgage, rent, utilities, and medical bills. - See Template in Required Documents tab
  12. ACORD Certificate of Insurance - Liability
  13. Conflict of Interest Form - See Template in Required Documents tab
  14. Community Support Grant applicants may be considered for an audit waiver hardship. Contact department for consideration and details. Consideration will not confirm funding confirmation.

Restrictions  [hide this]

Applicant and Grant Request:

  1. Applicants that have not been operating in compliance with IRS Section 501(c)(3) regulations for a minimum of one year; three years if seeking federal funds, prior to the application deadline are ineligible to apply for grant funds.
  2. An application that represents a funding request for multiple programs within it will be deemed ineligible for funding.
  3. Use of the wrong application for a program will deem the application ineligible for funding.
  4. An applicant's grant award may not exceed 50% of the agency’s annual budget, and typically should not be more than 25%.
  5. Refer to presentation and other grant support instructions for further details. 

Library  [hide this]
DescriptionFile NameDate UploadedFile Type
Consolidated Grants Presentation ConsolidatedGrantProcessFY2021-2022AgencyPresentationrev.pdf 2/26/2021 8:05:42 AM PDF
CSG Audit Waiver Form CSGAuditWaiverPolicyandForm.pdf 2/26/2021 8:09:41 AM PDF
Conflict of Interest Form ConflictofInterestForm.pdf 2/26/2021 8:23:12 AM PDF
Audit Certification Form AuditCertificationForm2021-22.pdf 2/26/2021 8:45:55 AM PDF

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Application Status: Not Submitted

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