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City of Durham
Community Development
2021 - Continuum of Care
Deadline  5/24/2021
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Overview  [hide this]

A. Purpose and Funding Available Each year the U.S. Department of Housing and Urban Development (HUD) releases a Notice of Funding Availability (NOFA) for the HUD Continuum of Care (CoC) Homeless Grants Competition. The City of Durham's Department of Community Development (the Department) is soliciting pre-applications from organizations and projects that are interested in applying for funding in the 2021 HUD CoC Homeless Grants Competition. The Department anticipates that the Durham CoC may be allowed to apply for between $1.5 and $2.0  million in the 2021 HUD CoC Homeless Grants Competition. 

This section provides instructions for submitting organizational pre-applications. Organizations wishing to be considered for funding through the HUD CoC Homeless Grants Competition MUST submit one pre-application for any and all projects for which it is seeking funding in the upcoming CoC competition. Projects and organizations MUST meet all Project and Organization Minimum Requirements included in this pre-application phase to be approved to apply for HUD CoC funding. Pre-applications that are incomplete or include inaccurate responses will be considered unacceptable and may result in an organization and its projects being found ineligible for being recommended for CoC grant funding by the Durham Continuum of Care. 


This is a competitive grants process. Organizations that submit a pre-application and are approved to submit a full project application after HUD releases the 2021 NOFA may not have their project(s) recommended by the Durham CoC to HUD for funding. Projects recommended to HUD for funding may not be awarded HUD funding. 

B. Eligible Organizations Organizations that apply for a HUD CoC grant must be either a nonprofit organization, an entity of State or Local Government, an instrumentality of State or Local Government, or a public housing authority. Organizations must be a current member of the Durham Continuum of Care. 

Organizations may apply for CoC funding for three types of projects: 1. to continue to implement a project that has been awarded funds in a previous CoC grants competition (a renewal project), 2. to implement a new project for an eligible activity, or 3. to implement a project that would expand the capacity of an existing CoC-funded housing project (an "expansion grant").

Only one pre-application per organization is required at this stage of the competition. Organizations that intend to submit more than one full CoC project application during the application phase of this competition, which will be conducted after HUD releases the 2021 NOFA, will submit one pre-application, but include information in the pre-application indicating their intention to submit multiple CoC project applications.

C. Pre-application Schedule The schedule for the pre-application phase of Durham's 2021 CoC grants competition is as follows: 

April 23, 2021: This ZoomGrants website is opened to the public and an announcement about the 2021 CoC grants competition is distributed to the Durham CoC, to the Council to End Homelessness in Durham, and to the Community Developent Department listserve via email and posted at www.durhamcoc.org

April 30, 2021: The Department conducts a webinar for representatives of interested organizations. During the virtual workshop, CoC Lead Agency staff will provide an overview of the HUD CoC program, eligible uses of CoC funds, the Durham CoC competition and schedule. The staff will attempt to answer any questions raised during the workshop. Within three business days, a recording of this webinar will be posted to the "Library" section of this website.  

May 6, 2021: Deadline for Submission of Written Questions concerning the pre-application and/or pre-application process. Questions regarding this pre-application shall be submitted via e-mail within this ZoomGrants website via the "Ask A Pre-Application Question" link. Questions concerning using ZoomGrants.com or of a technical nature should be addressed to ZoomGrants.com support staff via the "Help" icon on the website.

May 13, 2021: Deadline for Posting of Responses from the Department to any Written Questions to www.durhamcoc.org. 

May 24, 2021: Deadline for Submission of Pre-applications within this ZoomGrants website. Pre-applications must be submitted by 3 PM, EDT. 

May 28, 2021: Deadline for the Department to notify organizations whether their pre-application has been approved or if additional documentation or corrections are needed to address any deficiencies that prevent the Department from approving the pre-application

June 4, 2021: Deadline for organizations to provide documentation to address any deficiencies in the pre-application. 

June 10, 2021: Final deadline for the Department to notify organizations if deficiencies in the original pre-application have been corrected and the organization has been approved for submission of full CoC applications. 

June 16, 2020: Deadline for organizations who have not had their pre-application approved by the Department to appeal this decision to the HSAC's Executive Committee. 

June 25, 2020: Deadline for the HSAC's Executive Committee to make a final decision on whether an organization is approved for submission of one or more full CoC project applications. 

D. Pre-application Review and Approval Process Pre-applications will be reviewed to ensure that all supporting documents have been submitted and that the organization has the capacity to implement its proposed project(s). As noted in the Pre-application Schedule above, organizations that have not provided satisfactory documentation initially will be provided an opportunity to correct any deficiencies by submitting additional documentation to the Community Development Department. Organizations that, in the judgment of the Department, still fail to qualify for submitting a full CoC project application may submit an appeal in writing to the HSAC's Executive Committee. 

This is a competitive grants process. All projects submitting a project application may not be recommended by the Durham CoC to HUD for funding, and all projects recommended to HUD for funding may not be awarded HUD funding. Pre-applications are not ranked during this phase of the CoC Homeless Grants Competition. 

E. Supplemental Pre-application period The Department reserves the right to reopen this competition and/or solicit additional pre-applicants if, after HUD releases the CoC NOFA, the Department determines that HUD is making available to the Durham CoC more funds than the original pre-applicants are intending to apply for and/or if the NOFA indicates that funds are available for an activity that the original pre-applicants have not indicated that they intend to apply for. Any additional organizational pre-applicants must meet the same minimum requirements established in this solicitation. 


Project Minimum Requirements  [hide this]

In order to be eligible for being considered for funding by the Durham CoC during the 2021 HUD CoC Homeless Grants Competition, proposed projects must be for one of the following activities:

  • Permanent Supportive Housing: Community-based housing without a designated length of stay for households in which someone has a disability. Supportive services designed to meet the needs of the participants must be available to participants.
  • Rapid Rehousing: Short-term [up to 3 months] and/or medium term [3-24 months] tenant-based rental assistance with supportive services as necessary to help a homeless individual or family, with or without disabilities, move as quickly as possible into permanent housing and achieve stability in that housing.
  • Homeless Management Information System (HMIS): Operating an information system/database as the HMIS Lead designated by the Continuum of Care.
  • Coordinated Entry & Assessment: Operating a coordinated process designed to coordinate program participant intake assessment and provision of referrals for housing and shelter assistance. A coordinated system covers the CoC's entire geographic area, is easily accessed by individuals and families seeking housing or services, is well advertised, and includes a comprehensive and standardized assessment tool.
  • Joint TH and PH-RRH Component Project. The Joint TH and PH-RRH component project combines transitional housing and permanent housing-rapid rehousing–in a single project to serve individuals and families experiencing homelessness. Projects prioritize those with the highest needs using an evidence-based approach designed to provide stable housing and services that, to the greatest extent possible, move the participant towards self-sufficiency and independence. Program participants may only receive up to 24-months of total assistance. 

In addition, the project must take part in Entry Point Durham, the CoC's Coordinated Entry System. In order to submit a competitive pre-application and full project application, organizations are strongly encouraged to become familiar with ALL of the documents available in the LIBRARY section of this website.


Organization Minimum Requirements  [hide this]

Applicants must meet the minimum requirements listed below in order to be eligible to submit projects for funding consideration by the Durham CoC during the HUD CoC Homeless Grants Competition.

  • Organization must be a nonprofit organization, State, local government, instrumentality of State and local governments, or a public housing authority. Non-profit means having a 501c(3) tax exemption determination from the Internal Revenue Service.
  • Organization must submit audited financials for the two most immediate completed reporting periods of operation for which audits have been completed. The most recent period covered must be the year ending December 31, 2019 or later. If the organization does not perform audits because it does not meet required audit thresholds, the organization must submit Financial Statements completed by a Certified Public Accountant (CPA) for the two most recently completed fiscal periods.
  • Organization has financial capacity to manage a reimbursement-based contract, as demonstrated in its most recent audit or financial statement by having sufficient current or liquid assets on hand at least equal to one-twelfth of its annual operating expenses.
  • The organization is prepared to match 25% of any HUD funding award, except for leasing support, which does not require a match.
  • Organization is eligible to contract with the federal government to spend federal funds.
  • Organization meets HUD threshold requirements as described in the Pre-Application Questions.
  • Organization's Board of Directors has adopted a Conflict of Interest Policy for the organization.
  • Organization has a Board of Directors that meets at least quarterly and includes at least one homeless or formerly homeless person or has received a waiver from HUD for the requirement to have a homeless or formerly homeless person on its Board of Directors.
  • Organization is in good standing with the City of Durham. This means that an organization that is currently receiving other funds from the City of Durham, including CDBG, HOME, ESG, HOPWA or City funds, must be in compliance with all terms of their current agreement(s)/contract(s) and must not have any outstanding, uncorrected monitoring findings or concerns as determined by the City of Durham.


Library  [hide this]
DescriptionFile NameDate UploadedFile Type
Continuum of Care Interim Rule CoCProgramInterimRule_FormattedVersion.pdf 4/13/2021 12:25:06 PM PDF
Durham CoC Governance Charter DurhamHSACRestructureGovernanceCharter2019-Final.pdf 4/13/2021 12:40:13 PM PDF
Durham CoC Performance Measures DurhamPerformanceMeasures-Final.docx 4/13/2021 12:41:12 PM DOCX
CoC Project Standards for RRH & Prevention DURHAM2.PDF 4/13/2021 12:42:42 PM PDF
CoC Project Standards for PSH Durham_CoC-Program_Standards_PSH_6-2018.pdf 4/13/2021 12:43:21 PM PDF
CoC Coordinated Entry Policies & Procedures DURHAM1.PDF 4/13/2021 12:45:05 PM PDF
Evaluation & Ranking Policies & Procedures COCRAN1.PDF 4/13/2021 12:46:41 PM PDF
HMIS Policies & Procedures NC_HMIS_Operating_Policies_and_Procedures.pdf 4/13/2021 12:47:50 PM PDF
Definition of Chronic Homelessness Defining-Chronically-Homeless-Final-Rule.pdf 4/13/2021 12:49:48 PM PDF
CoC Introductory Guide CoCProgramIntroductoryGuide.pdf 4/13/2021 12:55:12 PM PDF


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