1 Create a ZoomGrants™ account (below) or log in to your existing account (above) 2 Select a Program to apply for, then click the Apply button to get started 3 Answer the questions and/or fill in the fields in each tab 4 If necessary, upload any requested documents 5 Submit your application and wait for a decision 6 If you are selected to receive funding, you might be required to submit invoices or reports through your application
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In order to be eligible for being considered for funding by the Durham CoC during the 2021 HUD CoC Homeless Grants Competition, proposed projects must be for one of the following activities:
Permanent Supportive Housing: Community-based housing without a designated length of stay for households in which someone has a disability. Supportive services designed to meet the needs of the participants must be available to participants.
Rapid Rehousing: Short-term [up to 3 months] and/or medium term [3-24 months] tenant-based rental assistance with supportive services as necessary to help a homeless individual or family, with or without disabilities, move as quickly as possible into permanent housing and achieve stability in that housing.
Homeless Management Information System (HMIS): Operating an information system/database as the HMIS Lead designated by the Continuum of Care.
Coordinated Entry & Assessment: Operating a coordinated process designed to coordinate program participant intake assessment and provision of referrals for housing and shelter assistance. A coordinated system covers the CoC's entire geographic area, is easily accessed by individuals and families seeking housing or services, is well advertised, and includes a comprehensive and standardized assessment tool.
Joint TH and PH-RRH Component Project. The Joint TH and PH-RRH component project combines transitional housing and permanent housing-rapid rehousing–in a single project to serve individuals and families experiencing homelessness. Projects prioritize those with the highest needs using an evidence-based approach designed to provide stable housing and services that, to the greatest extent possible, move the participant towards self-sufficiency and independence. Program participants may only receive up to 24-months of total assistance.
In addition, the project must take part in Entry Point Durham, the CoC's Coordinated Entry System. In order to submit a competitive pre-application and full project application, organizations are strongly encouraged to become familiar with ALL of the documents available in the LIBRARY section of this website.
Applicants must meet the minimum requirements listed below in order to be eligible to submit projects for funding consideration by the Durham CoC during the HUD CoC Homeless Grants Competition.
Organization must be a nonprofit organization, State, local government, instrumentality of State and local governments, or a public housing authority. Non-profit means having a 501c(3) tax exemption determination from the Internal Revenue Service.
Organization must submit audited financials for the two most immediate completed reporting periods of operation for which audits have been completed. The most recent period covered must be the year ending December 31, 2019 or later. If the organization does not perform audits because it does not meet required audit thresholds, the organization must submit Financial Statements completed by a Certified Public Accountant (CPA) for the two most recently completed fiscal periods.
Organization has financial capacity to manage a reimbursement-based contract, as demonstrated in its most recent audit or financial statement by having sufficient current or liquid assets on hand at least equal to one-twelfth of its annual operating expenses.
The organization is prepared to match 25% of any HUD funding award, except for leasing support, which does not require a match.
Organization is eligible to contract with the federal government to spend federal funds.
Organization meets HUD threshold requirements as described in the Pre-Application Questions.
Organization's Board of Directors has adopted a Conflict of Interest Policy for the organization.
Organization has a Board of Directors that meets at least quarterly and includes at least one homeless or formerly homeless person or has received a waiver from HUD for the requirement to have a homeless or formerly homeless person on its Board of Directors.
Organization is in good standing with the City of Durham. This means that an organization that is currently receiving other funds from the City of Durham, including CDBG, HOME, ESG, HOPWA or City funds, must be in compliance with all terms of their current agreement(s)/contract(s) and must not have any outstanding, uncorrected monitoring findings or concerns as determined by the City of Durham.
By entering your initials here you certify this submission truthfully and accurately represents your application and is hereby submitted for review. Submission of this application does not, in any way, guarantee that your application will yield a favorable result.
Submission of this application also
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Please complete this brief Pre-Application. Please note that only one Pre-Application for your organization need be submitted, even if the organization plans to submit multiple project applications during the 2021 HUD CoC Homeless Grants Competition. Note: once a pre-application is submitted and approved, the application is still considered "incomplete" in ZoomGrants. Requirements for submitting the full application are explained in the "Application" section of ZoomGrants.
Organizations that have previously received CoC grants and wish to seek renewal funding for one OR MORE THAN ONE renewal projects MUST COMPLETE one Pre-application. Organizations seeking renewal funding for MORE THAN ONE renewal project must attach a signed and dated letter from the organization's Executive Director or Board Chair stating which CoC projects it is seeking renewal funding for. The organization also must indicate whether it intends to seek any new project funding or funding to expand an existing project in the 2021 CoC competition.
1. Please check the type of organization that is applying in the 2021 HUD Homeless Grants Competition.
2. Please indicate the CoC Project Type(s) for which the organization seeks funding. See Project Minimum Requirements in Project Summary section for descriptions of these project types.
3. Please provide brief descriptions of the organization's mission, history, and experience in delivering the services and/or housing type associated with the project type(s).
4. Please describe how your organization is participating in the Durham Continuum of Care, including committees of the Homeless Services Advisory Committee, its work groups, and/or other collaborations to make experiences of homelessness rare, brief, and non-recurring.
5. Please confirm that the organization meets the following HUD Threshold Requirements by checking the following boxes, as applicable. If the organization is unable to check every box, please provide a full explanation of the circumstances associated with the item(s) in no. 7 below & attach any supporting document, e.g. a copy of a HUD waiver re. homeless rep. on BoD.
6. Please confirm that the project(s) do(es) or will meet the following Durham Continuum of Care Threshold Requirements by checking the following boxes, as applicable. These requirements are NOT applicable to an HMIS project pre-application or a Supportive Services Only project pre-application.
7. If you have left any applicable box in Questions 5 and 6 unchecked, please provide a full explanation of the circumstances associated with that/those item(s) in this box
8. The applicant must submit audited financial statements from its two most recently completed and audited fiscal years. The most recent audit must be for a fiscal period ending December 31, 2019 or later. Please indicate what documents are being submitted. If the applicant does not perform audits, the applicant must submit Financial Statements completed by a Certified Public Accountant (CPA) for the applicable fiscal years with a certified statement (provided) that audits are not completed.
9. Were there any findings or qualified opinions in your audits? If yes, please explain what corrective action(s) has/have been taken.
10. Please indicate if the applicant meets the following HUD financial thresholds for the organization and project. Check all applicable boxes.
11. Please provide a brief (100 words or less) description of each project for which the organization is preparing to seek CoC funding.
Audited Financials for Fiscal Years 2018 or 2019 (or later) OR Financial Statements as prepared by Certified Public Accountant (CPA) for FY 2018 and FY 2019 with statement that applicant does not complete audits due to threshold requirements
Required
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A copy of the North Carolina Secretary of State's certificate confirming that the organization has a Charitable Solicitation License in North Carolina (if a nonprofit).
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A copy of the organization's Conflict of Interest Policy signed by the Chief Executive Officer or Chair of the Board of Directors and dated within thirty days of the date of pre-application submission.
Required
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A list of the current Board of Directors, including their home addresses, dates when their current terms end, identification of the current officers, identification of person(s) who are homeless/formerly homeless, & dates of Brd mtgs since 7/1/2020.
Required
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A signed copy of a Participation Agreement with Durham's Homeless Management Information System (HMIS) Lead Agency covering a period including May 1, 2021. If exempt from HMIS participation, contact the Program Contact for additional instructions.
Download template: HMIS Participation Agreement
Required
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A certification that the organization is eligible to contract with the federal government to spend federal funds (available at www.sam.gov)
Required
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A copy of the organization's current profile in e-SNAPS, HUD's online CoC application system or portal (https://esnaps.hud.gov/grantium/frontOffice.jsf)
Required
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Preliminary Project Budget(s): Complete & upload the attached project budget template for each proposed project. If planning to apply for acquisition, rehabilitation, and/or construction, contact the Program Contact for additional instructions.
Download template: Project Budget Template
Required
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Grant Expectations Certification: This certification outlines the expectations of HUD and the Durham CoC for projects awarded CoC funding and expresses the organization's commitment to fulfill those expectations.
Download template: Durham CoC Grant Expectations Agreement
Required
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Durham CoC Membership Agreement (Please upload a completed Membership Agreement if the organization is not already a member of the Durham Continuum of Care.)
Current Policies & Procedures (or proposed P&P for a new project) of project(s) seeking CoC funding (Signed & dated by CEO)
Required
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Use this Space to Upload any Additional Document(s) , e.g. letter stating organizational intent to submit multiple project applications.
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* ZoomGrants™ is not responsible for the content of uploaded documents.
The Pre-Application deadline has passed.
This Pre-Application section must be submitted and Approved by the Administrator (not ZoomGrants) before you can fill out the rest of the application. Click the Submit Pre-Application button at the top or bottom of this tab to submit this section to be reviewed.
Your Pre-Application must be submitted AND approved before continuing.
Application Questions
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1. Has the organization and this project been approved by the Durham Continuum of Care to submit a full 2021 CoC Project Application?
2. During the process of approving the pre-application, was the organization asked to address any "contingency" in order to fully satisfy concerns of HUD, the City of Durham, or the Durham CoC?
3. If "Yes" to Q2 above, please describe the organization's plan to address the "contingency" by August 15, 2019
Your Pre-Application must be submitted AND approved before continuing.
Tables
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Your Pre-Application must be submitted AND approved before continuing.
All organizations must upload documents that are listed as required. In addition, nonprofit organizations are expected to upload the following listed documents: *An IRS 501 (c) 3 letter, and *A copy of the NC Secretary of State's certification of registration to solicit funds.
E-SNAPS appl.: submit a saved .pdf file of the Project Application from HUD's E-Snaps site. All required attachments except Form 2991 & the Confirmation of Matching Funds should be included. Do NOT submit the application to HUD at this time.
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Matching Funds Letter: Submit a letter on org. letterhead to Secretary Marcia Fudge,, US Department of Housing & Urban Development, Washington, DC 20410-0001 confirming the required match contribution to the project, per the NOFA.
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Submit a signed, dated letter on letterhead addressed to Chair Angela Vick-Lewis confirming that the applicant has read the CoC Interim Rule, the 2021 HUD NOFO, & the Durham CoC Governance Charter, & will participate in the Coordinated Entry System.
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* ZoomGrants™ is not responsible for the content of uploaded documents.
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