You must be logged in to apply.  New ZoomGrants™ Account
City of Durham
Community Development
2022 - Continuum of Care
CLOSED  Deadline  6/4/2022
View Open Programs  |  Hide OverviewHide Project Minimum RequirementsHide Organization Minimum RequirementsHide LibraryContact Admin

Overview  [hide this]

A. Purpose
Each year the U.S. Department of Housing and Urban Development (HUD) releases a Notice of Funding Opportunity (NOFO) for the HUD Continuum of Care (CoC) Homeless Grants Competition. The City of Durham's Department of Community Development (the Department), as the Durham CoC's Lead Agency, is soliciting pre-applications from organizations that are interested in applying for funding in the 2022 HUD CoC Homeless Grants Competition later this summer. The Department anticipates that the Durham Coe may be allowed to apply for between $1.75 and $2 million in the 2022 HUD Coe Homeless Grants Competition. 
This section provides instructions for submitting pre-applications. Organizations wishing to be considered for funding through the HUD CoC Homeless Grants Competition MUST submit one pre-application for the organization and include information in the pre-application about all projects for which it intends to seek CoC funding. Projects and organizations MUST meet all Project and Organization Minimum Requirements included in this pre-application phase to be approved to apply for HUD CoC funding. Pre-applications that are incomplete or include inaccurate responses will be considered unacceptable and may result in an organization and its projects being found ineligible for being recommended for CoC grant funding by the Durham Continuum of Care. 
This is a competitive grants process. Organizations that submit a pre-application and are approved to submit a full project application after HUD releases the 2022 NOFO may not be recommended by the Durham CoC to HUD for funding. Projects recommended to HUD for funding may not be awarded HUD funding. An organization that does not believe it was afforded an equitable opportunity to participate in the Durham CoC's grants competition may submit a "Solo Application" to HUD following the instructions HUD will provide in the NOFO. 

B.    Pre-Application Schedule
1.    Pre-application Issued: April 11. 2022
2.    Pre-Application Workshop (virtual only): 10 AM, April 22, 2022
3.    Written Question and Response Period: April 23-May 6, 2022
4.    Written Questions and Responses Posted: May 13, 2022
5.    Pre-applications Due (in this ZoomGrants website): May 24, 2022 by 3:00 PM Late pre-applications will not be accepted.
6.    Notification of Acceptance/Rejection of Pre-application: May 28, 2022
7.    Appeals Period: May 29-June 4, 2022
8.    Notification of Appeals Results: June 10, 2022
9.    Final Appeals to HSAC Executive Committee: June 16, 2022

10. Final Pre-application Decisions by HSAC Executive Committee: June 27, 2022

C. Requests for Clarification/Questions
Questions regarding this pre-application shall be submitted via e-mail within this ZoomGrants website via the "Ask A Pre­Application Question" link. The deadline for the submission of written questions is May 6, 2022 at 4:30 PM. Answers to submitted questions will be posted at the Durham CoC website (www.durhamcoc.org) by 4:30 PM on May 13, 2022. Questions concerning using ZoomGrants.com or of a technical nature should be addressed to ZoomGrants.com support staff via the "Help" icon on the website.

D. Pre-Application Workshop
The Department will conduct an optional virtual Pre-Application Workshop on Friday, April 22, 2022 at 10 AM. A registration link for this workshop will be distributed to the Durham CoC membership. During the workshop, CoC Lead Agency staff will provide an overview of the HUD CoC program, eligible uses of CoC funds, the Durham CoC competition and schedule. The staff will attempt to answer any questions raised during the workshop. Oral answers to oral questions will NOT be posted to the CoC website. The Pre-Application Workshop will be held virtually only. A recording of the workshop will be posted to the Durham CoC website within three business days of the workshop.

E. Review of Pre-Applications 
The Department reserves the right to reject any and all pre-applications received in response to this solicitation. The Department will notify organizations in writing via email by 4:30 PM on May 27, 2022 whether they have qualified for submitting full CoC grant application(s) after HUD releases the 2022 NOFO. Projects that have not qualified initially will have until 4:30 PM on June 3 2022 to provide a written appeal via email and additional documentation to establish that the organization is qualified to submit a full project application(s). Should the Department determine that the organization still has not satisfied the requirements to submit a full CoC application, the organization shall have until June 16, 2022 to submit a second and final appeal in writing to the Executive Committee of the Homeless Services Advisory Committee (HSAC). The Executive Committee will make a final determination whether an organization is qualified to submit a project grant application no later than June 30, 2022. 

F. Supplemental Pre-Application Phase
The Department reserves the right to re-open the pre-application phase of this grants competition after HUD releases the NOFO should the Department determine that qualified organizations have not expressed interest, cumulatively, in applying for all of the funds that the Durham Continuum of Care is eligible to apply for in this 2022 grants competition. Any additional pre-applications must meet the same minimum requirements established in this solicitation. 
New organizations may submit a pre-application in any supplemental pre-application process the Department may initiate. Organizations that were determined to not qualify for submission of a full CoC project application during the initial pre­application process may not resubmit a pre-application during any supplemental solicitation phase. The schedule of any supplemental pre-application period will be determined by the Department after the NOFO is released. Any appeals of a decision that an organization does not meet the qualifications to submit a full CoC project application will be considered by the HSAC's Executive Committee. 


Project Minimum Requirements  [hide this]

In order to be eligible for being considered for funding by the Durham CoC during the 2022 HUD CoC Homeless Grants Competition, proposed projects must be for one of the following activities:

  • Permanent Supportive Housing: Community-based housing without a designated length of stay for households in which someone has a disability. Supportive services designed to meet the needs of the participants must be available to participants.
  • Rapid Rehousing: Short-term [up to 3 months] and/or medium term [3-24 months] tenant-based rental assistance with supportive services as necessary to help a homeless individual or family, with or without disabilities, move as quickly as possible into permanent housing and achieve stability in that housing.
  • Homeless Management Information System (HMIS): Operating an information system/database as the HMIS Lead designated by the Continuum of Care.
  • Coordinated Entry & Assessment: Operating a coordinated process designed to coordinate program participant intake assessment and provision of referrals for housing and shelter assistance. A coordinated system covers the CoC's entire geographic area, is easily accessed by individuals and families seeking housing or services, is well advertised, and includes a comprehensive and standardized assessment tool.
  • Joint TH and PH-RRH Component Project. The Joint TH and PH-RRH component project combines transitional housing and permanent housing-rapid rehousing–in a single project to serve individuals and families experiencing homelessness. Projects prioritize those with the highest needs using an evidence-based approach designed to provide stable housing and services that, to the greatest extent possible, move the participant towards self-sufficiency and independence. Program participants may only receive up to 24-months of total assistance. 

In addition, the project must take part in Entry Point Durham, the CoC's Coordinated Entry System. In order to submit a competitive pre-application and full project application, organizations are strongly encouraged to become familiar with ALL of the relevant documents available in the LIBRARY section of this website.


Organization Minimum Requirements  [hide this]

Applicants must meet the minimum requirements listed below in order to be eligible to submit projects for funding consideration by the Durham CoC during the HUD CoC Homeless Grants Competition.

  • The organization must be a nonprofit organization, State, local government, instrumentality of State and local governments, or a public housing authority. Non-profit means having a 501c(3) tax exemption determination from the Internal Revenue Service.
  • Applicants must provide audited financials for the two years prior to the fiscal year that most recently ended. If available, an audit for the fiscal year that most recently ended must be submitted as one of two required audits. If an applicant does not prepare an annual audit because the organization does not meet mandatory audit thresholds, the applicant must submit financial statements prepared by a CPA for the same time periods.   The most recent period covered must be the year ending December 31, 2020 or later. 
  • The organization has financial capacity to manage a reimbursement-based contract, as demonstrated in its most recent audit or financial statement by having sufficient current or liquid assets on hand at least equal to one-twelfth of its annual operating expenses.
  • The organization is prepared to match 25% of any HUD funding award, except for leasing support, which does not require a match.
  • The organization is eligible to contract with the federal government to spend federal funds.
  • The organization meets HUD threshold requirements as described in the Pre-Application Questions.
  • The organization's Board of Directors has adopted a Conflict of Interest Policy for the organization.
  • The organization has a Board of Directors that meets at least quarterly and includes at least one homeless or formerly homeless person or has received a waiver from HUD for the requirement to have a homeless or formerly homeless person on its Board of Directors.
  • The organization is in good standing with the City of Durham. This means that an organization that is currently receiving other funds from the City of Durham, including CDBG, CDBG-CV, HOME, ESG, ESG-CV, HOPWA, HOPWA-CV, or City funds, must be in compliance with all terms of their current agreement(s)/contract(s) and must not have any outstanding, uncorrected monitoring findings or concerns as determined by the City of Durham.

Pre-application Requirements for Organizations not currently receiving CoC funds:

In addition to answering the questions in this pre-application, organizations that are not currently receiving CoC funds must attach the following documents to the pre-application: 

  • If the organization is a nonprofit organization, a copy of the IRS 501 (c) (3) determination letter
  • If a nonprofit, a copy of the NC Secretary of State's certificate confrim that the organization has a Charitable Solicitation License in North Carolina. 
  • Two audits or financial statements as described in the "Organization Minimum Requirements" section above.   
  • A copy of the organization's current Conflict of Interest Policy signed by the Chief Executive Officer (CEO) or the Chair of the Board of Directors and dated within thirty days of the date of the pre-application submission. 
  • A list of the current Board of Directors, including their home address, date when their current term ends, identification of the current officers, and identification of person(s) with lived experience of homelessness. 
  • Minutes of all Board meetings for the period 4/1/2021 through 3/31/2022 including a list of the Board members present, the Board members who were absent, and the Board members who had an excused absence. 
  • A signed copy of a Participation Agreement with HMIS@NCCEH covering a period including May 1, 2022. If an organization is exempt from HMIS participation, it must submit documentation signed by its CEO verifying its use of a database comparable to an HMIS. 
  • A certification that the organization is eligible to contract with the federal government to spend federal funds
  • A copy of the organization's current profile in e-snaps, HUD's online CoC application system or portal
  • A Preliminary Project Budget for each proposed project
  • A Grant Expectations Certificate signed by the CEO and dated within 30 days of the pre-application submission
  • An active and current Durham CoC Membership Agreement
  • Policies and Procedures that will govern the implementation of the project.

Please note that all of the above documents are required of organizations not currently receiving CoC funds, even though the Required Documents section of this website may not indicate that they are required. 

Pre-application Requirements for Organizations currently receiving CoC funds:

In addition to answering the questions in this pre-application, organizations that are currently receiving CoC funds must attach the following documents to the pre-application: 

  • The organization's two most recent audits as described above
  • The list of the current Board of Directors as described above
  • Minutes of all Board meetings for the period 4/1/2021 through 3/31/2022 as described above
  • A Preliminary Project Budget for each project for which it intends to seek CoC funding
  • A Grant Expectations Certificate signed by the CEO and dated within 30 days of the pre-application submission

 


Library  [hide this]
DescriptionFile NameDate UploadedFile Type
CoC Interim Rule CoCProgramInterimRule_FormattedVersion.pdf 3/28/2022 1:18:42 PM PDF
Durham CoC Governance Charter DurhamHSACRestructureGovernanceCharter2019-Final.pdf 3/28/2022 1:20:16 PM PDF
Evaluation, Monitoring, and Ranking Policies & Procedures COCRAN1.PDF 3/28/2022 1:24:20 PM PDF
HMIS@NCCEH Operating Policies & Procedures HMISNCCEH_FINAL_Operating_Policies_and_Procedures-June2021CoCWorkingDocument1.docx 3/28/2022 1:27:27 PM DOCX
Durham CoC Membership Agreement DurhamCoC-MembershipAgreement.doc 3/28/2022 1:28:21 PM DOC
2022_CoC_Renewal_Project_Evaluation_Tool 2022_PH_Renewal_Evaluation_Tool_Final.pdf 3/29/2022 6:17:32 AM PDF
HUD CoC Introductory Guide CoCProgramIntroductoryGuide.pdf 3/29/2022 6:27:41 AM PDF
CoC Project Standards for RRH & Prevention Durham_CoC-Project_Standards_Homelessness_Prevention_and-Rapid_Rehousing_6-2018.pdf 3/29/2022 6:31:18 AM PDF
CoC Project Standards for PSH Durham_CoC-Program_Standards_PSH_6-2018.pdf 3/29/2022 6:31:51 AM PDF
CoC Project Match Guidance CoCProgramMatchGuidance.pdf 3/29/2022 6:32:29 AM PDF
HUD CoC Grants Administration User Guide CoCProgramGrantsAdministrationUserGuide.pdf 3/29/2022 6:35:39 AM PDF
DefiningChronicHomelessness_WebinarSlides ChronicHomelessnessdefinition2015.pdf 3/29/2022 6:44:34 AM PDF
CoC Performance Benchmarks CoC_Approved_Project_Benchmarks-2022.docx 3/29/2022 8:11:39 AM DOCX
Addendum Answering Pre-app ?s_5-10-2022 Addendum_for_Responses_to_Submitted_Questions-HCD-103895PL.pdf 5/10/2022 9:58:51 AM PDF
New Project Application Scoring Tool 2022_ScoringInstrumentforNewProjects.pdf 6/9/2022 12:16:46 PM PDF


$ 0.00 requested
Application Status: Not Submitted

You must be logged in to begin.
Summary Pre-Application Application Questions Required Documents Activity Log

Summary (answers are saved automatically when you move to another field)

Application Title/Project Name
Amount Requested
$

Applicant Information

First Name
Last Name
Telephone
Email
 
Organization Information
(changes to this data will be reflected on all other applications for this organization)

Create an Organization