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City of Durham
Community Development
2019 - Continuum of Care
CLOSED  Deadline  8/16/2019
Open Programs  |  OverviewProject Minimum RequirementsOrganization Minimum RequirementsLibrary Contact Admin

Overview  [hide this]
A. Purpose and Funding Available
Each year the U.S. Department of Housing and Urban Development (HUD) releases a Notice of Funding Availability (NOFA) for the HUD Continuum of Care (CoC) Homeless Grants Competition. HUD released the 2019 CoC NOFA on July 3, 2019, and established a deadline of September 30, 2019, for CoCs to submit to HUD the Collaborative Application, associated Project Applications, and the CoC's Project Priority Listing. Interested CoC project applicants should read the HUD NOFA in its entirety. The NOFA may be accessed and downloaded in the "Library" section of the ZoomGrants.com website or at www.hudexchange.info.

HUD has announced that the Durham CoC is eligible to apply for a total of $1,689,062 of federal funds in the 2019 CoC Homeless Grants Competition as follows:
  • Annual Renewal Demand (ARD) of $1,415,325
  • Bonus Project of $76,038
  • Domestic Violence (DV) Bonus of $152,076
  • CoC Planning Grant of $45,623
In 2019, HUD will continue to require CoCs to rank all project applications, except the CoC Planning Grant application, in two tiers. Projects in Tier 1 have a higher probability of being funded than projects in Tier 2. The Durham CoC's eligible funding amounts by tier are:
  • Tier One amount is $1,339,648
  • Tier Two amount is $303,791. (The Tier Two amount is the difference between Tier 1 and the CoC's ARD plus any amount available for bonus projects. It does not include the CoC Planning Grant. Only the Durham CoC Collaborative Applicant, the City of Durham's Community Development Department, may submit the CoC Planning Grant.)
For an explanation of the meaning of the terms 'Annual Renewal Demand,' 'Bonus Project,' 'DV Bonus,' etc. please consult the 2019 NOFA.

B. Eligible Applicants
At this time, the Community Development Department is soliciting applications for Continuum of Care funding from:
  • Organizations that have been approved for the submission of applications during the earlier pre-application and submission of qualifications phase of the 2019 CoC competition process, and
  • Organizations that wish to apply for some or all of the Domestic Violence (DV) Bonus available to Durham in this 2019 competition.
Organizations that were not approved during the pre-application phase of the 2019 CoC competition are only eligible to submit an application for the DV Bonus. Organizations interested in applying for the DV Bonus that were not approved during the pre-application phase must complete the pre-application and application and submit all of the documents listed in the "Required Documents" section of the pre-application page for EACH DV Bonus project that they wish to have considered. This pre-application must be submitted by the due date indicated in Section D. Per the NOFA, a project that was previously funded with DV Bonus funding may apply to expand that renewal project with this year's DV bonus funding. "DV Bonus funding (also) may be used to expand an existing renewal project that is not dedicated to serving survivors of domestic violence, . . . so long as the DV Bonus funds for expansion are solely for additional units, beds, or services dedicated to persons eligible to be served with DV Bonus funding.

Applying organizations are encouraged to read and review the various documents uploaded to the "Library" portion of this website as part of their preparation of an application submission. As part of the 2019 Durham CoC grant application process, applying organizations are required to submit a signed a dated statement certifying that, at a minimum, they have read the Continuum of Care Interim Rule, the 2019 HUD Continuum of Care Notice Of Funding Availability (NOFA), and the Durham CoC Governance Charter. These documents are available in the "Library" section of this website and at www.hudexchange.info.

C. Funding Priorities
The HSAC has adopted the following priorities for the use of CoC funds in the 2019 grant-making competition:

a. Permanent Supportive Housing (PSH) for Chronically Homeless Persons should be the priority for any “Permanent Housing Bonus” available in the 2019 Continuum of Care (CoC) Homeless Grants Competition. (Per HUD requirements, this bonus can only be used for Permanent Supportive Housing or Rapid Rehousing.)

b. Any new project(s) applying for a Domestic Violence Bonus in the 2019 CoC Homeless Grants Competition will only be ranked ahead of projects applying for PSH for Chronically Homeless Persons if the project’s score on the 2019 CoC New Project Scoring Tool is greater than the score of the PSH for Chronically Homeless Persons project.

D. Application Process
Schedule
  • HUD NOFA released: July 3, 2019
    ZoomGrants site open for applications: July 12, 2019
  • Deadline for the submittal of written questions: July 26, 2019 by 5 pm
  • Answers to written questions posted at http://www.durhamopeningdoors.org/tools-for-change/continuum-of-care/: July 31, 2019.
  • Pre-applications for Domestic Violence Projects only due: August 16, 2019 by 3 pm
  • Applications due in ZoomGrants: August 16, 2019 by 3 pm Late applications will not be accepted.
  • Application review: August 19-23, 2019
  • Citizens Advisory Committee finalizes funding recommendations: August 26, 2019
  • Homeless Services Advisory Committee approves funding recommendations to HUD: no later than September 15, 2019.
  • Collaborative Application, Project Priority Listing, and all associated Project Applications submitted to HUD in e-snaps: September 30, 2019
Questions
Questions regarding this application process shall be submitted via E-mail to Matthew Schnars (matthew.schnars@durhamnc.gov)
by the date indicated above.

E. Application Review
Project applications for renewal funding to support housing projects and all new project funding will be scored, ranked, and prioritized for funding at the local level according to a scorecard/ranking tool approved by the Durham CoC Board, the Homeless Services Advisory Committee (HSAC). Separate scorecards will be used for housing projects seeking renewal funding and new project applications. The 2019 Scorecards will be posted in the "Library" section of this website no later than July 31, 2019. CoC Lead Agency staff at the Department of Community Development will score and rank project applications using the approved tools. The Citizens Advisory Committee, serving as the CoC's unbiased review panel per the CoC Governance Charter, will have the opportunity to review all project applications in this ZoomGrants.com website and the CoC staff's scoring and ranking recommendations. The HSAC or its Executive Committee will make final project ranking recommendations to HUD at a meeting prior to September 15, 2019. Projects applying for CoC funds may appeal the HSAC's funding recommendations according to the instructions in the NOFA.

Review of Applications for Domestic Violence (DV Bonus) The Department, as the Lead Agency for the Durham Continuum of Care, will review project pre-applications and applications for the DV Bonus to ensure that all supporting documents have been submitted. Pre-applications that have not provided satisfactory documentation initially will be provided a minimum of three business days after notification to correct any deficiencies by submitting additional documentation to the Community Development Department. Pre-applications and applications for the DV Bonus with corrected deficiencies will be ranked below pre-applications and applications without deficiencies.

This is a competitive grants process. All projects submitting a project application may not be recommended by the Durham CoC to HUD for funding, and all projects recommended to HUD for funding may not be awarded HUD funding.
Ranking: Project applications will be ranked in priority according to the policy and procedures outlined in the "Ranking Policy" found in the Library section of this website. Renewing permanent housing projects with project performance will be ranked based on project performance as reflected on a "CoC Annual Performance Report" (CoC APR) for the period July 1, 2018 through June 30, 2019. This CoC APR will be downloaded from the HMIS after August 1, 2019. Scorecards for renewing project applications and any new project applications will be uploaded to the Library section of this website by August 1, 2019.


Project Minimum Requirements  [hide this]

In order to be eligible for being considered for funding by the Durham CoC during the 2019 HUD CoC Homeless Grants Competition, proposed projects must be for one of the following activities:

  • Permanent Supportive Housing: Community-based housing without a designated length of stay for households in which someone has a disability. Supportive services designed to meet the needs of the participants must be available to participants.
  • Rapid Rehousing: Short-term [up to 3 months] and/or medium term [3-24 months] of tenant-based rental assistance with supportive services as necessary to help a homeless individual or family, with or without disabilities, move as quickly as possible into permanent housing and achieve stability in that housing.
  • Homeless Management Information System (HMIS): Operating an information system/database as the HMIS Lead designated by the Continuum of Care.
  • Coordinated Entry & Assessment: Operating a coordinated process designed to coordinate program participant intake assessment and provision of referrals for housing and shelter assistance. A coordinated system covers the CoC's entire geographic area, is easily accessed by individuals and families seeking housing or services, is well advertised, and includes a comprehensive and standardized assessment tool.
In addition, the project must take part in the Durham CoC's Coordinated Entry System.

In order to submit a competitive pre-application and full project application, organizations are strongly encouraged to become familiar with ALL of the documents available in the LIBRARY section of this website.


Organization Minimum Requirements  [hide this]

Applicants must meet the minimum requirements listed below in order to be eligible to submit projects for funding consideration by the Durham CoC during the HUD CoC Homeless Grants Competition.

  • Organization must be a nonprofit organization, State, local government, instrumentality of State and local governments, or a public housing authority. Non-profit means having a 501c(3) tax exemption determination from the Internal Revenue Service.
  • Organization must submit audited financials for the two most immediate completed reporting periods of operation for which audits have been completed. The most recent period covered must be the year ending December 31, 2018 or later. If the organization does not perform audits because it does not meet required audit thresholds, the organization may submit Financial Statements completed by a Certified Public Accountant (CPA) for the two most recently completed fiscal periods.
  • Organization has financial capacity to manage a reimbursement-based contract, as demonstrated in its most recent audit or financial statements by having sufficient current or liquid assets on hand at least equal to one-twelfth of its annual operating expenses.
  • The organization is prepared to match 25% of any HUD funding award, except for leasing support, which does not require a match.
  • Organization is eligible to contract with the federal government to spend federal funds.
  • Organization meets HUD threshold requirements as described in the Pre-Application Questions.
  • Organization's Board of Directors have adopted a Conflict of Interest Policy for the organization.
  • Organization has a Board of Directors that includes at least one homeless or formerly homeless person, or it has received a waiver from HUD for the requirement to have a homeless or formerly homeless person on its Board of Directors.
  • Organization is in good standing with the City of Durham. This means that an organization that is currently receiving other funds from the City of Durham, including CDBG, HOME, ESG or City funds, must be in compliance with all terms of their current agreement(s)/contract(s) and must not have any outstanding, uncorrected monitoring findings or concerns as determined by the City of Durham.


Library  [hide this]














DescriptionFile NameDate UploadedFile Type
HUD CoC Interim Rule CoCProgramInterimRule_FormattedVersion.pdf 2/21/2019 10:49:08 AM PDF
CoC Membership Agreement DurhamCoC-MembershipAgreement.pdf 2/21/2019 11:35:29 AM PDF
Durham CoC Governance Charter 2018 DURHAM_COC_GovernanceCharter-revised_2018.pdf 2/21/2019 11:38:02 AM PDF
Durham Project Performance Standards DurhamPerformanceMeasures-Final-2014.pdf 2/21/2019 11:41:18 AM PDF
Defining Homelessness (HUD) DefiningChronicHomeless.pdf 2/21/2019 11:43:32 AM PDF
CoC Program Introductory Guide CoCProgramIntroductoryGuide.pdf 2/21/2019 11:49:52 AM PDF
Durham CoC RRH Standards Durham_CoC-Project_Standards_Homelessness_Prevention_and-Rapid_Rehousing_6-2018.pdf 2/21/2019 11:51:34 AM PDF
Durham CoC PSH Standards Durham_CoC-Program_Standards_PSH_6-2018.pdf 2/21/2019 11:56:14 AM PDF
2019 HUD CoC NOFA FY-2019-CoC-Program-Competition-NOFA.pdf 7/8/2019 12:38:56 PM PDF
Durham 2019 Coordinated Entry P&P Durham-Coordinated-Entry-Policies-and-Procedures-Final.pdf 7/8/2019 12:41:56 PM PDF
2019 CoC Funding Priorities Memo 2019CoCFundingPriorities.pdf 7/8/2019 1:28:53 PM PDF
Ranking Policy & Procedures CoCRankingPolicy-final_2-27-2019.pdf 7/10/2019 5:24:25 AM PDF
2019 Scorecard for Renewal Projects 2019_PH_Renewal_Evaluation_Tool_v2.pdf 8/9/2019 6:55:44 AM PDF
2019 Scorecard for New Projects 2019ScoringInstrumentforNewProjects.pdf 8/9/2019 7:05:31 AM PDF


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