1 Create a ZoomGrants™ account (below) or log in to your existing account (above) 2 Select a Program to apply for, then click the Apply button to get started 3 Answer the questions and/or fill in the fields in each tab 4 If necessary, upload any requested documents 5 Submit your application and wait for a decision 6 If you are selected to receive funding, you might be required to submit invoices or reports through your application
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HOMELESS EMERGENCY AID PROGRAM (HEAP) The Housing and Community Development Division (HCD) of the County of Santa Barbara Community Services Department, on behalf of the Santa Maria/Santa Barbara County Continuum of Care announces the availability of one-time funds through the State of California Homeless Emergency Aid Program (HEAP) Program. The program period is January 1, 2019-June 30, 2021. The HEAP Program provides funding to address immediate homelessness challenges. This Notice of Funding Availability (NOFA) makes available funds for services, rental assistance, and capital projects for persons experiencing homelessness or at imminent risk of homelessness throughout Santa Barbara County. HEAP Program funds to be awarded under this NOFA are subject to the provisions established in SB 850 (Ch. 48) and pursuant to Health and Safety Code Ch. 5 (commencing at Section 50210) of Part 1 of Division 31. In addition, County HCD has included federal regulations as a guide to project compliance by component type. All applicants are strongly advised to review the Library Section of this application and regulations included in the NOFA prior to submitting an application. For questions, contact Kimberlee Albers at 805-560-1090 or firstname.lastname@example.org.
,ELIGIBLE APPLICANTSPrivate non-profit organizations, for profit organizations and units of local government may apply for HEAP Program funds. CALIFORNIA'S HOUSING FIRST POLICYAll projects funded under the HEAP program must align with the Core Practices of Housing First outlined in CCR Title 25 8409 (b) and housing projects must align with all components of the Welfare and Institutions Code Div. 8, Ch. 6.5 Sec. 8255(b) further describing Housing First. ELIGIBLE BENEFICIARIESThe minimum eligibility criteria for HEAP Program beneficiaries is defined by 24 CFR 578.3, homeless or at imminent risk of homelessness. SYSTEM PARTICIPATIONAll projects will be required to participate in the Homeless Management Information System(HMIS) and Coordinated Entry System (CES). UNACCOMPANIED YOUTHThe State of California has mandated that at least 5% ($469,259) of HEAP funding must be used to establish or expand services meeting the needs of homeless youth or youth at risk of homelessness. This requirement may impact the prioritization of application(s) made by providers of services to homeless youth or youth at risk of homelessness.
By entering your initials here you certify this submission truthfully and accurately represents your application and is hereby submitted for review. Submission of this application does not, in any way, guarantee that your application will yield a favorable result.
Submission of this application also
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of using ZoomGrants™.
THANK YOU FOR YOUR APPLICATION. YOU HAVE UNTIL THE DEADLINE TO EDIT YOUR SUBMITTED APPLICATION. BE SURE THAT ALL INFORMATION HAS BEEN PROVIDED AND ALL REQUIRED DOCUMENTS HAVE BEEN UPLOADED BY 5 PM ON NOVEMBER 16, 2018. INCOMPLETE APPLICATIONS WILL NOT BE ACCEPTED.
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This Pre-Application section must be submitted and Approved by the Administrator (not ZoomGrants) before you can fill out the rest of the application. Click the Submit Pre-Application button at the top or bottom of this tab to submit this section to be reviewed.
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Please identify all project components applying for in one application.
1. Project Service Area(s) If in unincorporated areas, please identify all areas under "Other".
2. Project Component Type Please select all that apply. HMIS can only be selected in combination with another project.
3. Type of Agency: See required documents to upload referenced in NOFA.
4. Is your agency a Faith-Based Organization? Congregations, national denomination networks (e.g., Catholic Charities, Lutheran Social Services), and networks of related organizations (such as YMCA and YWCA); and freestanding religious organizations, which are incorporated separately.
5. Answer the following questions regarding the composition of your agency's Board of Directors. Note: responses are limited to 10 characters only.
6. Have you uploaded all the required attachments in the Documents tab (refer to document list in NOFA not ZoomGrants)?
7. Does your agency comply with 2 CFR Part 225 (Government) or 2 CFR Part 230 (Non-Profits)? Part 225 and Part 230 outline cost principles for State, Local, and Indian Tribal Governments and Non-Profit Organizations, respectively.
8. Does your agency have any outstanding financial audit findings which remain unresolved, outstanding litigation, or other legal issues?
9. Does the requirement of 2 CFR Part 200.501 to submit a fiscal year "Federal Single Audit" apply to your agency specifically in the last fiscal year? In accordance with 2 CFR Part 200.501, the federal government requires the preparation of a fiscal year "Federal Single Audit" of organizations that receive a cumulative amount of $750,000 or more of Federal assistance.
10. Describe your agency's fiscal management, including financial reporting, record keeping, accounting systems, payment procedures, and audit requirements.
11. Identify where services will be provided. If address is confidential, please provide city and zip code only. Please describe service area by project component if service area differs between projects.
12. Identify the population(s) that will be served by your project(s). Select all that apply. If populations served differs between project component, please describe the difference under "Other."
13. Identify the subpopulation(s) that will be served by your project.
Select all that apply. If populations served differs between project component, please describe the difference under "Other."
14. Which activity best describes your project(s)? Select all that apply.
15. Persons Served during the grant period.
16. Provide projected outcomes for the grant period.
17. The agency agrees to participate in the Homeless Management Information System (HMIS) including, but not limited to meeting timeliness and data quality standards for grant period.
18. Describe how all components of the project align with California’s Housing First Policy. All projects must align with CCR Title 25 8409(b) and housing projects must also align with the Welfare and Institution Code Div. 8 Ch. 6.5 Sec. 8255 (b). All practices and components must be addressed.
19. If selected for funding, all project staff will attend CoC trainings on Housing First including but not limited to Motivational Interviewing, Harm Reduction, and Trauma Informed Care.
DESIGN & APPROACH
20. Summarize the proposed activity/ies. Include a description of how the proposed activity/ies is directly related to providing immediate emergency assistance to people experiencing homelessness or at imminent risk of homelessness. If you are applying for multiple activities, e.g., services and rental assistance, please provide a brief, but specific, summary for each activity. Capital projects must include plan for length of use covenant period and/or 15 years.
21. Describe how project staff will (1) determine the eligibility of project participants; and (2) ensure the provision of eligible services in accordance with the CoC Written Standards. Address regulations that address project requirements.
22. Describe your agency’s experience in providing the type and scope of activities for which funding is requested in this application. List grants administered with funding amounts. Please be specific including number of participants served, location, duration of project and outcome data. If capital, list projects, project cost and funding sources.
23. Who will be your partners in the proposed activity? How will you coordinate services with other providers? Will the project have a sub-recipient(s)? If so, how will the recipient agency ensure compliance of the sub-recipient(s) to all agency, program and funding policies and procedures?
24. If applicable, list all partner sub-recipients and a description of their role in the project and reason chosen for partnership.
25. Describe resources that will be leveraged to enhance the effectiveness and longevity of the proposed activity. Describe how the project will continue when the one-time funding ends. If the project will likely not continue describe how the project will closeout /end with the least negative impact on participants. Capital projects must address operations, subsidies and services.
26. Describe the intended use of and need for all grant funds requested. This question is a budget narrative. Response should be consistent with the project budget.
27. Describe the unmet community need the proposed activity will meet and describe the data sources, methodology, and resources used to identify this unmet need. If there is a specific target population the proposed activity will serve, please describe here (i.e. youth, elderly, families etc.)
28. The Continuum of Care operates as a system with data collection and reporting from HMIS. The effectiveness of the CoC is measured by system-wide performance. Please select all applicable performance measures pertaining to your project.
29. Please describe how your project will improve system performance using the measures selected in the question above. Address each applicable measure.
30. Does the project meet one of the established local priorities (up to 12 pts)
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Below are documents requested of the applicant. Consult the NOFA for specific attachments that must be uploaded based on the agency type. ALL documents requested that are applicable to your agency MUST be uploaded prior to due date and time for the application to receive consideration. Please be sure to upload the correct document for the document title. Where necessary upload multiple documents for the same document title or use the provided template by 'downloading template' onto your hard drive and edit as you see fit, save, and upload back into Documents. If you must scan the document, it is suggested that you reduce the resolution of your scanner so it is not at the highest quality (i.e. for pictures). If the document is large in size this will keep it under the 4MB limit.