1 Create a ZoomGrants™ account (below) or log in to your existing account (above) 2 Select a Program to apply for, then click the Apply button to get started 3 Answer the questions and/or fill in the fields in each tab 4 If necessary, upload any requested documents 5 Submit your application and wait for a decision 6 If you are selected to receive funding, you might be required to submit invoices or reports through your application
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BACKGROUND This Notice of Funding Available (NOFA) announces the availability of funding for the Program Year (PY) July 1, 2018 - June 30, 2019 for the Community Development Block Grant (CDBG) Program. The CDBG Program is funded and regulated at the federal level by the U.S. Department of Housing and Urban Development (HUD) and administered locally by the City of Columbia, under the auspices of the Community Development Department. The CDBG Program is authorized under Title I of the Housing and Community Development Act of 1974. The regulations implementing the CDBG Program are located in the 24 CFR, Part 570.
The City’s objectives for this program are in accordance with HUD’s National Objectives which seeks the development of a viable urban community through the implementation of the following National Goals, principally for the benefit of low-and moderate-income (LMI) persons: Benefiting Low and Moderate Income (LMI) Persons LMI Individual Benefit LMA Area Benefit LMC Limited Clientele Benefit LMH Housing Benefit LMJ Creates or Retains Job Benefit Addressing Slum or Blight; or Meeting a Particular Urgent Community Development Need And the City of Columbia Priorities: Improving Affordable Housing Options Expanding Economic Opportunities Providing Suitable Living Environments Improving Capacity of Area Housing and Community Service Providers The City of Columbia invites applications from qualified entities to apply for funding under this Request for Applications (RFA). The primary objective is to fund projects and activities that are consistent with locally developed CDBG Program Priorities and to address the federal/local Consolidated Plan objectives. FUNDING AVAILABLE The City of Columbia is a CDBG “Entitlement” Program city (i.e., for cities with populations over 50,000). As a CDBG Entitlement city, the City of Columbia receives an annual allocation of CDBG funds. The grant amount is determined by the higher of two (2) formulas: Data based on overcrowded housing, population and poverty, OR Data based on age of housing, population growth lag and poverty. Because the data used to calculate either formula varies from year to year, the funding amount is not predetermined. It is anticipated that the funds available to the City of Columbia will be approximately $2,050,455 in CDBG funds. This is $949,034 in new entitlement (Based on last year’s FY 2017-2018 funding allocation), $650,000 in program income and $451,321 in revolving loan fund. $719,314 is available for non-public service programs, and $150,000 for public service/ neighborhood improvement grant programs. During the 2018-2019 funding cycle, funding for the CDBG Program is available under the Public Service Category (the provision of public service includes neighborhood improvement grants) or Non-Public Service Category (the provision of non-public services includes but is not limited to economic development, and public facilities and improvements.) This NOFA/RFA is a one (1) year funding request.
Threshhold Requirements and Eligibility [hide this]
All application must meet the local and HUD defined threshold requirements as detailed in Application Eligibility below. If an application does not demonstrate that the proposed project meets these threshold requirements, the applicant will be advised that its application will not be considered for funding. A. The applicant must be a public or private nonprofit agency, authority or organization, or a for-profit entity authorized under 24 CFR 570.201 (o) (micro-enterprises), or a member of the Columbia Council of Neighborhoods (CCN) requesting CDBG funds to undertake eligible costs and activities for assistance of low and moderate-income persons. B. All proposed projects must serve low and/or low-moderate-income persons, aid in the prevention or elimination of slums and blight, or respond to an urgent need. C. Proposed projects must address one or more of the program priorities outlined in the Program Priorities section of the RFA. D. The costs and activities for which funding is being requested must be eligible under the specific service type: Public Service (Including Neighborhood Improvement Grants) or Non-Public Service. E. All proposed projects must be located in, primarily conducted in, or serving the residents of the City of Columbia, CDBG Target Areas or the City’s Neighborhood Revitalization Strategy area (See maps). The Target Areas include: • Booker-Washington Heights Redevelopment Area, • Eau Claire Redevelopment Area, • Edisto Court Redevelopment Area • King/Lyon Street Redevelopment Area
F. The proposed project must be categorized as a Public Service or Non-Public Service activity as defined by this document. Eligible Costs and Activities The following costs and activities are eligible under their specific area of emphasis: 1. Non-Public Service – Total amount available for all request is $719,314. - Housing Activities - Lead Based Paint/Hazard Evaluation and Reduction - Clearance/Demolition - Relocation - Rehabilitation - Reconstruction - New Construction (limited circumstances w/ Community Based Development Organizations [CBDO]) - Acquisition by Grantee or Public/Private Nonprofit Entities; Site Clearance and Assemblage; Site Improvements (if in public ownership). 2. Public Service (Including Neighborhood Improvement Grants) There is a $ 5,000 minimum for all requests. However, please be mindful that there is only $150,000 total available for allocation. A. Neighborhood and Housing Improvement Projects Physical improvement projects that make neighborhoods better places to live, work, play or shop. All neighborhood based activities must be identified on a map at time of application. Please note that organizations proposing landscaping or beautification projects must provide detailed plans of their projects prior to receiving funds. Contingencies and restrictions apply to projects in this category. If any type of tool is requested, please include plans for storing and maintaining tool(s). • Tree planting • Community gardens • Shelters or playground improvements • Murals • Graffiti removal • Neighborhood clean-up events • Handicap ramps
B. Neighborhood Organization and Organizational Development Projects should create new or more broadly representative neighborhood associations. Organizational development projects increase the viability and effectiveness of existing neighborhood associations. • Leadership training • Board training • Goal setting and planning assistance • Membership recruitment (outreach) • Technical training to develop project implementation capacity • Street festivals or block parties (the goal of the street festival must relate to achieving specific goals.) • Neighborhood newsletters and fliers C. Crime and Public Safety Projects that reduce crime or increase public safety and awareness are also encouraged. Applicants wanting to post signs must receive prior approval from the City’s Planning and Zoning Department. • Signs for neighborhood crime watch programs • Painting house numbers on curbs • Drug awareness programs • Fire safety programs • Removal of sight obstructions • Anti-crime and anti-violence events • Projects to discourage loitering D. Neighborhood Public Services, Health, Education, Recreation, and Cultural Arts Initiatives Projects aimed at enhancing the educational, recreational, and cultural opportunities to all neighborhood residents. Projects and activities funded under this category must be completed within six months after award unless otherwise agreed upon. If the project is intended to become an ongoing service, the applicant should indicate how the project will be funded in future years. • Costs for educational materials; tutoring supplies • Books, paper products • Transportation (must be essential to the activity) • Meeting space • Advertising • Increasing the availability of daycare, pre-school and after-school activities. • Cultural, recreational, and educational activities for youth • Outdoor activities or environmental awareness • Tutoring, reading incentive programs, literacy, and mentoring projects • Parenting and/or life skills training • Health awareness • Food banks or food shuttles • Services to the homeless, elderly, and disadvantaged youth • Services to special needs populations such as the physically or mentally challenged
INELIGIBLE COSTS AND ACTIVITIES The general rule is that any cost or activity that is not authorized under the federal CDBG regulations is ineligible to be assisted with CDBG funds. In accordance with the U. S. Department of HUD Rule on Faith-Based Organizations (Faith-Based Initiative), September 30, 2003 (24 CFR Part 92 et al): Faith-Based organizations are able to compete for federal grants for social service programs without having to completely separate their religious tone and mission from the services that 1. Reduce poverty 2. Improve opportunities for low-income children/youth/families. 3. Revitalize low-income communities 4. Empower low-income families and individuals to become self-sufficient 5. Help people who are in need. Faith-based organizations are eligible to receive HUD funding on an equal footing with any other organization. Federal funds are not to be used to support inherently religious activities such as worship, religious instruction, or proselytization. Faith-based organizations are no longer required to form a separate, secular organization 501 (c) (3) to receive funds as was previously required. Faith-based organizations may receive HUD funds to acquire, rehabilitate, or repair buildings and other real property, as long as the funds only pay the percentage of the total cost attributable to the HUD activities. However, HUD funds may not be used to acquire or improve sanctuaries, chapels, and other rooms that a congregation uses as its principal place of worship. In addition, the federal regulations stipulate that the following costs and activities may NOT be assisted with CDBG funds: Building(s) for the general conduct of government (e.g., city hall) General government expenses Political activities New housing construction except under certain conditions or when carried out by a Community Based Development Organization (CBDO) Income payment Religious activities
By entering your initials here you certify this submission truthfully and accurately represents your application and is hereby submitted for review. Submission of this application does not, in any way, guarantee that your application will yield a favorable result.
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This Pre-Application section must be submitted and Approved by the Administrator (not ZoomGrants) before you can fill out the rest of the application. Click the Submit Pre-Application button at the top or bottom of this tab to submit this section to be reviewed.
Application Questions
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Please answer each question. Upload additional pages if needed.
1. Is your application for a Public Service or Non Public Service Project?
2. Project Name and Location (exact address):
3. Is your activity a new (never funded under the City CDBG grant) activity or a quantifiable increase in level of existing service?
4. Briefly describe in what ways your activity is quantifiably increased in level of service. If your activity is new, write N/A.
5. Please check the appropriate Community Development Strategy that your proposed activity plans to undertake and input whether your project will increase availability/accessibility, affordability or sustainability. Please abbreviate your answer to fit into the field: "avail", "afford" or "sustain"
6. Please check the appropriate Community Development Strategy that your proposed activity plans to undertake and input whether your project will increase availability/accessibility, affordability or sustainability. Please abbreviate your answer to fit into the field: "avail", "afford" or "sustain"
7. Please provide a narrative describing purpose, objectives, population served, and major sources of funding.
8. Explain how the project or the resulting program will contribute to the achievement of the four priority needs and thirteen goals listed in the Consolidated Plan for Community Development. The 2015-2019 Consolidated Plan can be found on the Community Development website located at https://www.columbiasc.net/community-development.
9. Describe the proposed accomplishments or quantitative outcomes for the project or resulting program.
10. Input the Total Number of Persons to be served under your proposed project in each of the following categories (if not applicable please answer N/A):
11. Input the Total Number of Persons to be served under your proposed project in each of the following categories:
12. Input the Total Number of Persons to be served under your proposed project in each of the following categories:
13. Identify other agencies or organizations providing the same or similar programs that attempt to meet the community or neighborhood need addressed by this project.
14. How will this assistance contribute to maintaining, increasing or improving the services or activities provided by the applicant?
15. Identify the Targeted Redevelopment Area(s) where the activity or project will be located. Check all that apply. Maps of Redevelopment Areas can be found in the NOFA manual.
16. Project Narrative: Describe what activities (specific portions of overall project) for which CDBG assistance is requested.
17. Please define your service area to include Census Tract(s).
18. For Acquisition, purchase/rehabilitation, construction, facility projects/demolition projects only: Has the following been conducted on property site or structure to be assisted? Please answer yes or no.
19. Date facility was built? (if not applicable please answer N/A)
20. Will children under the age of 6 be expected to reside in the facility for which assistance is requested (if not applicable please answer N/A)?
21. Provide the name of the consultant, architect, or contractor providing the cost estimates for the project (if applicable). Copies of the cost estimates must be attached. Consultants providing cost estimates are not eligible to bid on contracts.
22. If fees are or will be charged for project services or participation explain the fee structure. A copy may be uploaded. Describe any scholarship or sliding scale fee policies.
23. Please list financial support for this project from other private, state or federal programs. Indicate the amount, source and date of funding commitment.
24. If funding requests have been or will be submitted to other private state or federal sources for this project, itemize the source, amount of assistance requested and the anticipated date of commitment.
25. Briefly explain how the applicant will provide funding for additional or unexpected costs of the project.
26. What effect will the project have on future operational budgets of the applicant? Explain how the applicant will maintain or continue operation of the project? For rehabilitation projects, please provide timeline and the method of procurement.
27. Do you certify that your organization will not undertake any physical actions, commit, expend, or enter into any legally binding agreements that constitute choice-limiting actions before the ERR process has been completed and approved by CD staff.
28. Do you certify that no federal funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, member of Congress, an officer or employee of Congress in connection with this project?
29. Do you certify that no officer, employee or agent of the City of Columbia or the applicant, who exercises any responsibilities with respect to the requested project has any personal financial interest, direct or indirect, in the requested project?
30. Do you hereby certify that the agency's governing body assures that the projects/activities to be assisted with CDBG funding will be implemented and administered in compliance with the regulations and other applicable federal requirements?
31. Do you hereby certify that the agency possesses the legal authority to make a grant submission and to execute a subsequent funding agreement with the City of Columbia and has not been suspended, disbarred or prohibited from recieving federal funds?
32. Do you certify that the agency has met with the local neighborhood/community organizations to educate and inform on the proposed project for the service area?
33. Do you hereby certify that the agency's governing body has adopted or has passed as an official act or resolution, motion or similar action authorizing the person identified as the official authorized to submit the application for assistance?
34. Do you certify that you/your organization hold(s) all State/Local/Industry certifications that are required to provide the services for the activity for which you are applying.
Budget
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Please give a narrative detailing funding sources and funding commitments to date for your proposed activity. Additionally, please provide an explanation of the the line items that your proposed activity will utilize under personnel costs, operating costs, contract services costs, activity delivery costs or indirect costs. Some examples are provided below for the referenced cost categories. This list is not all inclusive and may be subject to category designation change per specific circumstances of your activity. Personnel Costs Costs for staff/position reflect actual time each position spends on CDBG grant Fringe Benefits Operating Costs • Supplies - Consumable commodities that have a useful life of one year or less; valued under $500 (Computers, tablets, laptops must have inventory ID’s) • Communication (telephone, telephone installation, leasing of phone equipment, and postage). • Printing (copying and printing, whether done in-house or through an outside printer; supplies- paper or fluids for copy machine owned or leased for program use) • Utilities – (gas, electricity, water, and trash removal. • Rent - Rental charges for real property; office space for program. • Travel (local) - Costs for mileage reimbursement and conference expenses. • Mileage reimbursement (only travel by staff or volunteers for business for the CDBG activities) the Subrecipient. • Travel (other) - All travel and conference expenses (Out of state travel requires prior City approval.) • Insurance - Insurance-related costs required for the operation of the program. Contract Services Costs • Equipment Rental - Costs for the rental of equipment, which is essential for the operation of the program. • Contracted Services - Professional and technical services not performed by staff. • Audit Fees, Bookkeeping fees or payroll services are eligible expenses – Prorated for percent of CDBG funds relative to overall budget. Activity Delivery Costs • Direct Client Services – bus tokens, utilities, child care, and other program costs paid on behalf of clients. • Equipment Purchase - Purchase of equipment essential for the operation of the program in those instances where it is more cost effective to purchase equipment rather than rent it. Includes any item with a useful life of more than one year and a cost greater than $500. Purchase of equipment requires prior City approval. • Food/snacks - an integral part of the program such as afterschool, daycare, etc. Indirect Costs • Indirect costs are costs that are not directly accountable to a cost object (such as a particular project, facility, function or product). Indirect costs may be either fixed or variable. Indirect costs include administration, personnel and security costs. Agency must have a HUD approved indirect cost allocation plan.
General Budget
Item Description
CDBG
Federal Funding
State/Local Funding
Agency Funding
Other
Personnel Costs
Operating Costs
Contract Services Costs
Activity Delivery Costs
Total USD$ 0.00
Total USD$ 0.00
Total USD$ 0.00
Total USD$ 0.00
Total USD$ 0.00
Budget Narrative (Discuss the items and amounts you entered above.)
Tables
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Community Development staff will review monthly reports for compliance with federal regulations regarding the use of federal funds and the implementation of the program. The Monthly Activity Report MUST accompany your Monthly Reimbursement Report. Reimbursement requests will not be processed without the Monthly Acitivy Report and the Backup Documentation. You are required to answer all questions presented and upload all required documents. Questions may not show in numerical order.